Executive Assistant to Director

16 hours ago

Surat, Gujarat, India Jay Air Systems Pvt Ltd Full time ₹ 4,80,000 per year

Job Title: Executive Assistant to Director

Company: Jay Air System Private Limited

Job Type: Full-Time

Reports To: Director – JayAir System Pvt. Ltd.

Company Overview

JayAir System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality, energy-efficient systems for commercial and industrial clients. With a strong foundation in engineering excellence and customer satisfaction, we are looking for a dedicated Executive Assistant (EA) to support our Director in day-to-day operations and strategic initiatives.

Role Summary

As the Executive Assistant to the Director, you will play a crucial role in ensuring the smooth functioning of the executive office. This role demands strong organizational skills, a proactive mindset, and the ability to maintain confidentiality. You will be responsible for managing the Director's schedule, coordinating communication, supporting project workflows, and assisting in business operations.

Key Responsibilities

  • Manage the Director's calendar, appointments, and daily agenda.
  • Coordinate meetings, internal and external communications, and follow-up actions.
  • Prepare reports, presentations, and correspondence on behalf of the Director.
  • Handle travel arrangements, accommodations, and itinerary planning.
  • Track project deadlines and assist in project coordination.
  • Manage confidential information and maintain discretion at all times.
  • Liaise between the Director and departments, vendors, or clients.
  • Maintain organized records, documents, and data for easy retrieval.
  • Assist in compiling MIS reports, invoices, and other business documentation.
  • Provide administrative support in business planning and review meetings.

Required Qualifications

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills in English.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and multitask in a fast-paced environment.
  • Professional demeanor and a high degree of discretion and integrity.

Job Type: Full-time

Pay: ₹12, ₹40,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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