Executive Assistant

Location: Surat HO

Experience Level: 3+ years

Department: Office Management

Reports To: Director/CEO

Timings: Mon to Sat am to 6.30 pm

Employment Type: Full-Time, Permanent

Accommodation provided: No

Personal Laptop: Required Mandatory

Joining: Very immediate

About the Company:

Moduco is a leading modular construction company specializing in pre-fabricated building solutions. We cater to architects, developers, and contractors, offering efficient, sustainable, and customizable construction options. Our innovative approach ensures high-quality, cost-effective, and time-saving projects.

Job Summary:

We are seeking a proactive and highly organized Executive Assistant (EA) to support the Founder & CEO of Moduco. The EA will be responsible for handling a broad variety of administrative, operational, and strategic tasks, allowing the Director to focus on high-level priorities, stakeholder engagement, and business growth. This role involves managing schedules, coordinating meetings, handling communications, providing various reports and performing a variety of tasks to ensure the Director's workday is productive and efficient. The ideal candidate should be proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Roles and Responsibilities:

1.    Calendar & Schedule Management

2.    Communication & Correspondence

3.    Meeting Coordination & Documentation

4.    Travel Arrangements

5.    Document and File Management

6.    Event Planning and Coordination

7.    Relationship Management

8.    Administrative Support

9.    Confidentiality and Discretion

10. Reporting and Analytics

Key Skills and Competencies:

1.    Organizational Skills: Exceptional ability to organize tasks, manage time effectively, and prioritize workload.

2.    Communication: Strong written and verbal communication skills for drafting correspondence, taking minutes, and liaising with stakeholders.

3.    Attention to Detail: High level of accuracy and attention to detail in handling tasks and documents.

4.    Problem-Solving: Proactive approach to identifying issues and providing solutions before they become problems.

5.    Discretion: Ability to handle confidential information with integrity and discretion.

6.    Multitasking: Capable of handling multiple tasks simultaneously in a fast-paced environment.

7.    Technology Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and project management tools.

Qualifications:

1.    Bachelor's degree in Business Administration, Communications, Management or a related field (preferred).

2.    Proven experience in an Executive Assistant role.

3.    Experience working with founders, senior management or C-level executives is highly desirable.

4.    Strong understanding of office management systems and procedures.

5.    Strong organizational, multitasking, and time-management skills.

6.    Excellent verbal and written communication skills.

7.    Proficiency in Microsoft Office Suite and digital productivity tools (Google Workspace, Notion, Trello, etc.).

8.    Ability to work independently and under pressure in a fast-paced environment.

9.    High degree of professionalism and emotional intelligence.

10. Experienced in fast-paced note-taking; familiarity with shorthand would be advantageous.

Working Conditions:

1.    Full-time position, in an office environment.

2.    May require occasional overtime or travel, depending on the Director's needs.

3.    Must be able to adapt to changing priorities and work under pressure.

4.    Personal laptop is essential for this role.

What We Offer:

1.    Opportunity to work closely with the founder and be part of strategic decision-making processes.

2.    Dynamic work environment at the intersection of innovation and infrastructure.

3.    Growth path within a rapidly expanding company.

4.    Competitive compensation and performance-based incentives.

At Moduco, we offer a dynamic and supportive work environment that fosters innovation and professional development. If you are passionate about working with a team and looking to forward your career as an EA, we want to hear from you. Take the next step in your career and apply for this position with Moduco today