Personal Secretary to the MD

2 days ago

Cochin, Kerala, India Aeden Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title:
Personal Secretary to the Managing Director

Department:
Executive Office

Location:
Panangad, Kochi

Reporting To:
Managing Director

Job Summary:

The Personal Secretary will provide comprehensive administrative and executive support to the Managing Director (MD) of Aeden Fruits International Pvt Ltd. This role involves managing the MD's calendar, coordinating meetings, handling correspondence, organizing travel, and ensuring smooth day-to-day operations of the Executive Office.

Key Responsibilities:

  • Manage the MD's
    daily schedule, appointments, and meetings
    , ensuring effective time management and prioritization.
  • Coordinate and organize
    internal and external meetings
    , prepare agendas, minutes, and follow-up actions.
  • Handle
    confidential correspondence
    , emails, and communication on behalf of the MD.
  • Arrange
    travel itineraries
    , accommodation, and logistics for business trips.
  • Maintain and update important
    records, reports, and documentation
    .
  • Liaise with senior management, department heads, and external stakeholders for smooth communication and coordination.
  • Provide
    administrative and logistical support
    for corporate events, reviews, and presentations.
  • Manage incoming and outgoing communication, including calls, visitors, and mails.
  • Assist in preparing reports, presentations, and briefings as required by the MD.
  • Maintain strict
    confidentiality and professionalism
    at all times.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Commerce, or related field.
  • Minimum
    2–4 years of experience
    as an Executive Assistant / Personal Secretary / Administrative role.
  • Excellent
    communication and interpersonal skills
    .
  • Strong
    organizational and time-management abilities
    .
  • Proficiency in
    MS Office Suite (Word, Excel, PowerPoint, Outlook)
    .
  • Ability to handle sensitive information with
    discretion and integrity
    .
  • High level of
    professionalism, attention to detail, and adaptability
    .

Work Environment:

  • Full-time position based at the
    Aeden Fruits International Pvt Ltd Office, Panangad, Kochi
    .
  • Dynamic, fast-paced work environment requiring a proactive and resourceful approach.

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