Senior Executive Purchase

7 hours ago

Talegaon Dābhāde, Maharashtra, India Agrinext Consultancy Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Designation: Senior Purchase Executive

Department: Purchase

Experience: 4 to 6 year

Reporting to (Position): General Manager

PURPOSE REQUIRED KNOWLEDGE AND TECHNICAL / FUCNTIONAL SKILLS:


• Negotiation


• Vendor Management


• Basic knowledge of Microsoft Office - Word, Excel


• Basic knowledge of ERP software


• Basic knowledge of Purchase processes and procedures


• Basic knowledge of Vendor Management


• Basic knowledge of Documents required in import


• Basic knowledge of GST


• On-the-Job training about the materials and machinery used


• On-the-Job training about the components required in the manufacturing of products

REQUIRED BEHAVIOURAL SKILLS:


• Communication


• Decision-making


• Problem-solving


• Planning and Organising


• Negotiation skills


• Attention to detail


• Analytical thinking


• Active listening


• Leadership skills


• Co-ordination

PRIMARY AND MANDATORY TASKS:

A. Vendor Management


• Responsible to source, negotiate and purchase materials from both local and oversea vendors.


• Communicate with vendors of materials, equipment or supplies to determine product availability and terms of sales


• Build, maintain and manage supplier relationships and ensure good communications


• Respond to supplier inquiries about order status, changes, or cancellations


• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems


• Renew annual contracts with suppliers


• Ensure timely payment to suppliers


• Dealing with GST issues with suppliers

B. Procurement Operations


• Prepare purchase orders and send copies to suppliers and to departments originating requests


• Develop and implement purchasing and contract management instructions, policies, and procedures


• Negotiate contracts, improved prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods


• Control purchasing department budgets


• Conduct a comparative analysis on supplier prices


• Analyse market and delivery systems to assess present and future material availability and conduct a comparative analysis on supplier prices


• Evaluate vendor's quotation to ensure that they are in line with the technical andcommercial specifications required for the project


• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules


• Approval of purchase orders and pay bills


• Procuring items for employees and internal use


• Create debit note and service invoice


• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors

SECONDARY AND SUPPORTING TASKS:

A. Supervising and Training


• Proofreading and approval of annexures


• Conduct and attend meetings as necessary


• Train and supervise subordinates and other staff

B. Co-ordinating with Other Departments


• Update the concerned departments on issues or concerns regarding delivery of raw materials which would delay the organisation from meeting customer demands


• Coordinate with the Stores department to monitor in-house inventory movement

C. Documentation and Report


• Maintain records of goods ordered and received


• Prepare, maintain, and review purchasing files, reports and price lists


• Fill up the required details in the Form A (Under AIFTA) related to export


• Form-A consumption return (file, report)
• Supplier balance confirmation (report, action)


• Supplier Vat document


• Making Internal Reports

D. Additional Responsibilities


• Planning indoor and outdoor activities


• Maintenance of Xerox machine and Battery


• Arranging Fire extinguishers demo and training sessions


• Handling employee insurance


• Arranging crane when required

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