Bid Manager

Lead Assistant Manager

We seek an efficient and skilled bid manager to join our team at EXL.

As a bid manager, you will lead the end-to-end bid process, from opportunity identification to proposal submission. This includes ensuring the timely submission of high-quality proposals that meet client requirements, managing the bid budget and resources effectively and establishing compliance with all RPF requirements and guidelines. The bid manager will also uphold an understanding of market trends and competitor activity to inform bid strategy.

This is an exciting opportunity to contribute to our business development initiatives, strengthen our market position and drive revenue growth. If you are a result-oriented professional, passionate about delivering winning bid proposals for business growth, we anticipate your application.

Objectives of this role

• Leading the end-to-end bid process, including opportunity identification through tender portals
• Developing and executing bid strategies that align with the company's goals and client requirements.
• Develop high quality powerpoint presentations and client submission documents
• Coordinating with various teams, including sales, operations, technical, legal and finance to ensure all aspects of a bid are addressed.
• Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions.
• Identifying new business opportunities by monitoring public and private sector tender portals.
• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Ensuring compliance with EXL, client requirements, regulations and industry standards.
• Monitoring and evaluating bid performance metrics to identify areas for improvement.

Your key tasks

• Lead and coordinate the entire bid management process, including creating bid project plan, establishing timelines and RASCI matrix
• Develop compelling and persuasive bid content, including standard / corporate responses.
• Collaborate with internal stakeholders, such as sales, operations and subject matter experts, cross-functional teams to gather information and draft/ consolidate responses
• Develop compelling collaterals in MS Powerpoint, Word and Excel for client submission.
• Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.
• Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.
• Secondary research on market, industries, specific logos and key stakeholder profiles.

Desirable tasks

• Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement.
• Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.
• Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness.
• Stay updated on industry trends, market insights and emerging best practices in bid management.
• Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment.

Required skills and qualifications

• Bachelor's degree with minimum 6-7 years of experience as a bid manager, proposal manager or a similar role
• Experience in managing bids for complex international projects or large-scale contracts
• Demonstrated success in winning bids through effective proposal management.
• Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.
• Proficiency in MS Office suite – Powerpoint, Word and Excel (any additional experience in designing software like Correl Draw, Adobe will be an added advantage)
• Attention to detail and high accuracy in bid preparation and review.
• Ability to collaborate and interact with cross-functional teams including senior leaders and influence stakeholders at various levels.

Preferred skills and qualifications

• Ability to create visually appealing and engaging bid presentations.
• Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously.
• Exceptional organisational and time management skills.
• Excellent analytical and problem-solving skills to deal with ambiguous and dynamic situations and requirements
• Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.