Store Executive

1. Ensure Ordering of material is done effectively to avoid stock outs.
   
   a. Re-order material - Bases on the fixed stock levels reorder material through an MMS indent which is automatically converted to a purchase order and sent to supplier to make deliveries
   
   b. Order groceries and supplies based on indents received from the user.
   
   c. Follow-up with the supplier for on time deliveries to avoid stock out situation.
   
   d. Must ensure that sufficient inventory is available at the store to avoid being out of stock

e. Maintain and utilize surveillance equipment.

2. Ensure Receipt and Issues of material is done accurately:

a. Check received stock against invoices - Prepare the GRN (Goods Receive Note), verify Invoice with the system generated GRN & send these documents to Finance for making payments.

b. Reject the material if it is not as per the specifications in the Purchase order.

c. Reject material if found to be damaged.

d. Reject material if expired or near to expiry.

e. For items having expiry date, we require to accept 75% of the shelf life of the product.

f. Issue material as per the indent received from the user in MMS. Check the correctness of the indent for

i. Item selected

ii. Outlet name

iii. Quantity as per UOM

g. Incorporate the manufacturing date of perishables on the indent copy. This will help follow FIFO (First in first out).

h. Stock transfer material from warehouse to satellite stores.

3. Execute and monitor Spoilage and Scrap disposal :

a. Spoilage in stores - Material expiry, damaged by rodents should be removed out immediately and spoilage report made in consultation with LPO team.

b. Spoilage from outlets - Material returned from outlets as spoiled or damaged - LPO team to be notified and spoilage report made and item disposed off.

c. Spoilage from kitchen - Material returned from kitchen as spoiled or damaged - LPO team to be notified and spoilage report made and item disposed off.

d. Scrap disposal from T1 Terminal - Scrap is collected outside the stores in a specified location, sorted out and then sold to an appointed scrap dealer at a specified time and supervised by the LPO team. The proceedings are deposited in HO.

1. Effectively conduct Physical Inventory, Stock reconciliation and opening of the new month.
   
   a. Physical counting of material is done every month in the presence of Controls, and Internal and external Auditors, This is done in two days. On the first day non food items are counted and on the second day food items are counted.
   
   b. Physical stocks are compared with the book stock and a reconciliation report is generated. Items with differences are checked for missing / wrong transactions and corrected.
   
   c. Compile variance reports of all the storage locations and sent to controls for approval.
   
   d. Opening of the new month happens only after controls are satisfied with the results and the P&L report is finalised.
   
   e. Authorisation - Sign all Inventory related documentations. Final reports will go out from your e-mail ID.

2. Maintain Accurate Documentation :
   
   a. Records of Scrap - weekly records of scrap sold in T1 and T2 stores are maintained in each respective store. This contains the weight of each type
   
   of scrap sold.
   
   b. Records of In-ward register - All material entering the stores from suppliers are entered in and in-ward register maintained by the attending security guard.
   
   c. Record of Out-ward register. - All material leaving the stores through a gate pass is entered by the security guard in the out-ward register.
   
   d. Gate pass -Material leaving the stores not through an MMS indent needs to be entered in a gate pass book.
   
   e. Returnable Gate pass - Material leaving the stores and later on coming back needs to be entered in this gate pass book.
   
   f. Indent slips - requisition generated thru' MMS for issue of material is generated by a Team leader. A print out is given to stores and material is issued accordingly.
   
   g. Liquor ledger - Receipts and Issues of liquor for all bars with TP number is maintained for excise purpose.

3. Responsible for effective MIS
   
   a. Monthly consumption report.
   
   b. Monthly Inventory differences.
   
   c. Closing stock.
   
   d. Details of sale of scrap monthly report.
   
   e. Details of spoilage.

4. Ensure Good Housekeeping is maintained
   
   a. Monitor pest control and preservation of perishable and non perishable items.
   
   b. The stores are well lit and ventilated for better visibility and comfort.
   
   c. Free from fire hazards Ensure fire extinguishers are in place and alive.
   
   d. The store is kept clean.

5. Conduct regular store meetings.
   
   a. Discuss stores problems
   
   b. Discuss labour problems
   
   c. Discuss new implementations
   
   d. Update on last week developments
   
   e. Improvements
   
   f. Management instructions

6. Responsible for Security and safety of the stores.
   
   a. Attendance of security during the day and especially during the night.
   
   b. Keep a constant check on his transaction in the inward and outward registers.
   
   c. Ensure that staff and suppliers don not get friendly with the security guard.
   
   d. Constantly rotate the security staff.

e. Must ensure that the store is free from pilferage.

Other duties

f. He must ensure that all the employees contribute to their level best for the effective functioning of the store.

g. He must act as a strong pillar of support and stand by his team at the hour of crisis.

h. It is his responsibility to delegate responsibilities to his subordinates according to their specializations and extract the best out of them.

i. The store executive must motivate his team members from time to time.

j. The store executive must ensure that his store meets the expectations of the customers and lives up to its predefined brand image.