EA to Director

About the Role

We are seeking a highly professional, articulate, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative, operational, and strategic support to the Director. The EA will serve as a trusted partner and the first point of contact for internal and external stakeholders. The ideal candidate should be self-motivated, well-organized, and capable of managing multiple responsibilities with a high level of confidentiality and discretion.

This role is crucial for ensuring the smooth functioning of the Director's office, and requires excellent communication skills, emotional intelligence, and a strong sense of accountability.

Key Responsibilities

1. Executive Support to the Director

• Manage and maintain the Director's schedule including meetings, appointments, travel arrangements, and other daily activities.
• Coordinate and prioritize appointments, calls, and commitments to ensure optimal use of time.
• Provide daily briefings and updates to the Director regarding upcoming meetings, deadlines, and activities.
• Handle all personal and professional communications on behalf of the Director, including drafting and responding to emails, letters, and official correspondence.

2. Administrative & Office Management

• Prepare high-quality documents, reports, presentations, and spreadsheets as required.
• Take minutes of meetings, prepare action trackers, and follow up on key deliverables.
• Maintain efficient electronic and physical filing systems ensuring proper documentation and retrieval processes.
• Handle data entry, maintain office records, and update internal databases when required.

3. Communication & Liaison

• Act as the liaison between the Director and internal departments, external stakeholders, clients, vendors, and service providers.
• Screen incoming communications and determine the priority of issues, redirecting when necessary.
• Organize and coordinate internal and external meetings, conferences, and events including logistics, materials preparation, and follow-up.

4. Travel & Logistics Management

• Plan, book, and manage all travel requirements for the Director including transportation, accommodation, itinerary planning, and visa processing (if applicable).
• Prepare detailed travel briefs and ensure necessary support is available during travel.

5. Confidentiality & Professionalism

• Handle sensitive and confidential information with the highest level of integrity and discretion.
• Uphold a professional and courteous demeanor at all times, representing the Director's office with grace and tact.

6. Miscellaneous

• Provide personal assistance in non-office tasks or errands as delegated.
• Perform additional administrative tasks or project-based responsibilities as assigned.

Qualifications & Experience

• Education: Graduate in any discipline. A Bachelor's degree in Business Administration, Commerce, Arts, or related fields is preferred.
• Experience: Minimum 1–4 years in an Executive Assistant, Personal Assistant, or high-level administrative role. Prior experience working with senior leadership is an advantage.

Skills & Competencies

• Communication: Excellent written and verbal communication skills in English and Hindi.
• Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Comfortable with online collaboration tools such as Google Workspace or Zoom.
• Time Management: Ability to prioritize tasks, meet deadlines, and manage time efficiently.
• Organizational Skills: Strong attention to detail, structured working style, and ability to handle multiple tasks simultaneously.
• Discretion: High level of integrity, confidentiality, and emotional maturity.
• Adaptability: Ability to work under pressure and in a dynamic environment with changing priorities.
• Presentation: Well-groomed and presentable with a professional demeanor.

Work Environment & Culture

• The work environment is professional yet supportive, offering direct exposure to leadership operations and decision-making processes.
• This role requires a high level of trust and a long-term mindset. The candidate must be open to evolving responsibilities and growing with the organization.

Compensation & Benefits

• Monthly Salary: Up to 28,000 (commensurate with skills and experience)
• Leaves: As per company policy (details to be shared during the interview)
• Probation: Standard probation period of 3 months (may vary based on company policy)

Application Instructions

Interested and eligible female candidates are invited to apply with the following:

• Updated Resume (with a recent passport-size photo)
• A brief cover letter stating suitability for the role
• Subject Line: Application for Executive Assistant to the Director – Shankar Nagar

Job Type: Full-time

Pay: ₹20, ₹28,000.00 per month

Work Location: In person