Executive Assistant

6 days ago

Udham Singh Nagar, India R S LOGISTICS Full time

**Job Description: Executive Assistant (EA) / Personal Assistant (PA) to Managing Director (MD)**

**Department**: Executive Office
**Location**: Rudrapur
**Reports To**: Managing Director (MD)

**Key Responsibilities**:

- **Administrative Support**:

- Act as the point of contact between the MD and internal/external stakeholders.
- Manage and prioritize the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action points.
- **Communication Management**:

- Ensure timely and accurate communication between the MD and various departments.
- Handle confidential information with discretion.
- **Project Coordination**:

- Assist the MD in planning, executing, and monitoring key projects and initiatives.
- Conduct research and provide insights or updates on business developments.
- Track progress on tasks assigned by the MD and ensure deadlines are met.
- **Office Management**:

- Organize and maintain files, documents, and records for easy retrieval.
- Handle expense reports, invoices, and other financial documentation for the MD’s office.
- **Problem-Solving and Decision Support**:

- Proactively identify and address issues that may impact the MD’s effectiveness.
- Provide support in decision-making by gathering relevant data and presenting it concisely.

**Skills and Qualifications**:

- **Educational Background**: Bachelor’s degree in Business Administration, Management, or a related field.
- **Experience**: 2+ years of proven experience as an EA/PA, preferably to senior leadership.
- **Technical Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with scheduling and project management tools.
- **Soft Skills**:

- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle pressure effectively.
- Exceptional interpersonal and problem-solving skills.
- **Other Requirements**:

- Willingness to work flexible hours and travel when required.
- Professional demeanor with a proactive attitude.

**Key Benefits**:

- Competitive salary and perks.
- Exposure to strategic business decisions and leadership activities.
- Opportunities for professional growth and development.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

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