Purchase Executive

2 days ago

Mumbai, Maharashtra, India N R Colours Full time ₹ 8,00,000 - ₹ 12,00,000 per year

We are seeking a detail oriented and proactive Purchase Executive to manage procurement processes, vendor relations, and financial transactions. This role is critical in ensuring timely purchasing, accurate record-keeping, and adherence to budgetary constraints .

Document Management:

  • Prepare and maintain all purchase order documentation, including requisitions, quotes, and contracts.
  • Ensure all purchase documents are compliant with company policies and regulations.
  • Monitor inventory levels and forecast purchasing needs.

Vendor Coordination:

  • Communicate with vendors to gather necessary documentation and information.
  • Maintain an up to date vendor database, ensuring all contracts and agreements are documented accurately.

Record Keeping:

  • Organize and archive all procurement related documents for easy access and retrieval.
  • Conduct regular audits of procurement documentation to ensure accuracy and completeness.

Accounts Payable Responsibilities:

  • Process and verify invoices, ensuring accuracy and compliance with company policies.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain an organized filing system for all accounts payable documents.
  • Ensure timely payment to vendors and manage payment schedules.
  • Assist in month end closing processes related to accounts payable.

Expense Management:

  • Track and categorize employee expenses, ensuring compliance with company policies.
  • Review and approve expense reports.
  • Provide analysis and reports on spending trends and budget adherence.
  • Support financial audits by providing necessary documentation and insights.

Reporting:

  • Generate reports on procurement activities, highlighting key metrics and trends.
  • Assist in preparing documentation for audits and compliance reviews.
  • Work closely with the procurement team understand procurement requirements and other departments to streamline processes and improve documentation workflows.
  • Provide training and support to team members on proper documentation practices.

Qualifications:

  • BCOM or Bachelors degree in Supply Chain Management, Business Administration, Finance, Chemistry, or a related field.
  • Minimum 3 years of experience in Purchase & Accounts Payable, preferably within the chemical manufacturing industry.
  • Strong negotiation, communication, and organizational skills.
  • Proficiency in procurement and accounting software, as well as Microsoft Excel, World & Powerpoint
  • Attention to detail and ability to handle multiple tasks effectively.

Preferred Skills:

  • Experience with Tally system is must.

WORKING CONDITIONS:

  • Timings: 9:30 AM to 6:30 PM
  • Days: Monday- Saturday (Alternate Saturdays Off)
  • Location: Mulund (West)

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