Executive Assistant To Directors-Leading Luxury Retail Company-Mumbai

2 weeks ago

Mumbai, Maharashtra, India Vsquare Consultants Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Role & responsibilities

Executive Support:

  • Manage the Directors calendars, scheduling meetings, appointments, and travel arrangements with precision.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Act as a liaison between the Directors, internal teams, and external partners, ensuring seamless communication.
  • Coordinate and prioritize email communications, responding on behalf of the executives as needed.
  • Assist with preparing presentations, reports, and documentation for meetings and board presentations.

Office Management:

Oversee day-to-day office operations, ensuring the smooth functioning of

administrative processes.

  • Organize meetings, conferences, and events, both internal and external, including logistics and preparation.
  • Manage and maintain office supplies, contracts, and vendor relationships for office needs.

Travel and Logistics:

Coordinate complex international and domestic travel arrangements, including

flight bookings, accommodations, and itineraries.

  • Ensure smooth travel logistics for high-profile events, including exhibitions, press conferences, and international meetings related to the luxury watch industry.

Project Management:

Assist in the planning and execution of special projects, often requiring

coordination across multiple departments.

  • Ensure deadlines are met and report on progress to the Directors.
  • Support executive team in the strategic planning of events, product launches, and brand promotions.

Client and Vendor Relations:

Handle client inquiries and relationships with professionalism, maintaining the

high standards of the luxury watch brands.

  • Liaise with key stakeholders such as manufacturers, suppliers, retailers, and high- net-worth clients.
  • Assist in organizing VIP events, high-end meetings, and product launches.

Documentation and Reporting:

Maintain organized filing systems, ensuring easy access to important documents

and records.

  • Assist in the preparation of reports, meeting minutes, and follow-up actions from discussions.
  • Prepare and review contracts, agreements, and other documentation for accuracy and completeness.

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