
Executive Secretary
8 hours ago
Job Overview:
The Secretary provides administrative and personal support to the executive or individual they assist. This role requires excellent organizational, communication, and multitasking skills, as well as a high level of discretion. The Personal Secretary manages a wide range of tasks to ensure smooth operations in both professional and personal environments.
Key Responsibilities:
- Administrative Support:
- Manage and maintain schedules, appointments, and calendars.
- Coordinate and arrange meetings, conferences, and travel itineraries.
- Prepare and organize documents, presentations, and reports.
- Screen and handle incoming phone calls, emails, and correspondence.
- Maintain filing systems (physical and digital) for easy retrieval of important documents.
- Draft and proofread emails, letters, and other correspondence.
- Personal Assistance:
- Handle personal tasks such as managing household staff, running errands, and assisting with personal finances.
- Book personal appointments, make reservations, and manage household schedules.
- Plan and organize events, including family functions, vacations, and social gatherings.
- Confidentiality & Discretion:
- Maintain confidentiality and discretion when handling sensitive information.
- Ensure all personal and professional matters are managed with the utmost respect for privacy.
- Communication:
- Serve as a liaison between the individual and other stakeholders (clients, colleagues, etc.).
- Ensure timely communication of messages and requests.
- Represent the individual in various matters as needed.
- Other Duties as Assigned:
- Assist with special projects and personal or professional tasks as required.
- Support any other administrative duties that may arise in the course of daily operations.
Skills and Qualifications:
- Proven experience as a Personal Secretary, Executive Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- Fluent English is mandatory.
- Ability to handle multiple tasks simultaneously with attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and office equipment.
- Ability to maintain a high level of professionalism and confidentiality.
- Strong problem-solving abilities and initiative.
- A positive attitude and flexibility in handling varying demands.
Education and Experience:
- High school diploma or equivalent (Associate's or Bachelor's degree in a related field is a plus).
- Previous experience in an administrative or support role is preferred.
- Additional training in office management or secretarial work may be advantageous.
Job Type: Full-time
Pay: ₹20, ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
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