Executive Secretary

2 weeks ago

Nashik, Maharashtra, India Aavesh Enterprises Full time ₹ 20,000 - ₹ 25,000 per year

Job Overview:

The Secretary provides administrative and personal support to the executive or individual they assist. This role requires excellent organizational, communication, and multitasking skills, as well as a high level of discretion. The Personal Secretary manages a wide range of tasks to ensure smooth operations in both professional and personal environments.

Key Responsibilities:

  • Administrative Support:
  • Manage and maintain schedules, appointments, and calendars.
  • Coordinate and arrange meetings, conferences, and travel itineraries.
  • Prepare and organize documents, presentations, and reports.
  • Screen and handle incoming phone calls, emails, and correspondence.
  • Maintain filing systems (physical and digital) for easy retrieval of important documents.
  • Draft and proofread emails, letters, and other correspondence.
  • Personal Assistance:
  • Handle personal tasks such as managing household staff, running errands, and assisting with personal finances.
  • Book personal appointments, make reservations, and manage household schedules.
  • Plan and organize events, including family functions, vacations, and social gatherings.
  • Confidentiality & Discretion:
  • Maintain confidentiality and discretion when handling sensitive information.
  • Ensure all personal and professional matters are managed with the utmost respect for privacy.
  • Communication:
  • Serve as a liaison between the individual and other stakeholders (clients, colleagues, etc.).
  • Ensure timely communication of messages and requests.
  • Represent the individual in various matters as needed.
  • Other Duties as Assigned:
  • Assist with special projects and personal or professional tasks as required.
  • Support any other administrative duties that may arise in the course of daily operations.

Skills and Qualifications:

  • Proven experience as a Personal Secretary, Executive Assistant, or similar role.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • Fluent English is mandatory.
  • Ability to handle multiple tasks simultaneously with attention to detail.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and office equipment.
  • Ability to maintain a high level of professionalism and confidentiality.
  • Strong problem-solving abilities and initiative.
  • A positive attitude and flexibility in handling varying demands.

Education and Experience:

  • High school diploma or equivalent (Associate's or Bachelor's degree in a related field is a plus).
  • Previous experience in an administrative or support role is preferred.
  • Additional training in office management or secretarial work may be advantageous.

Job Type: Full-time

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Provident Fund

Work Location: In person

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