Executive Assistant

Role Overview

This role goes far beyond traditional EA responsibilities — it is best suited for an ambitious, sharp individual with a problem-solving mindset, high ownership, and the ability to operate under minimal supervision. You will work closely with the senior leadership team to manage business priorities, track mission-critical projects, coordinate with internal and external stakeholders, and help convert big ideas into structured execution.

The ideal candidate is someone who can anticipate needs before they arise, handle complex tasks independently, and adapt fluidly to the Director's working style and preferences. You must possess exceptional organizational skills, attention to detail, and the agility to respond swiftly to dynamic situations.

This role is best suited for someone with an entrepreneurial mindset — driven by ambition, dedication, and a genuine desire to grow alongside the leadership team. You should be resourceful, confident, and possess the ability to transform ideas into action — someone who takes pride in "making things happen."

As the position directly supports senior leadership, it may occasionally require extended working hours and business travel depending on schedules, meetings, and events. A flexible, can-do attitude and willingness to go the extra mile will be key to thriving in this position.

Key Responsibilities

• Provide 
  high-level business and administrative support
   to the CEO and senior leadership
• .Coordinate across 
  Internal & External
  teams to ensure the timely completion of tasks, presentations, and project deliverables.
• Support in research, content preparation, reporting, and liaising with external partners and stakeholders
• Maintain and follow through on key priorities, confidential matters, travel plans, and calendar management.
• Lead 
  execution and communication
   for special projects, events, and internal initiatives ( emails, proposals, memos, and supporting documents etc )
• Prepare business summaries, dashboards, and industry insight reports as required.
• Participate in external 
  representation
   at events, conferences, industry forums, and government meetings
• Collaborate a
  cross marketing, partnerships, press relations
  , and operations to ensure alignment and progress.
• Help manage 
  external vendors, agencies, consultants,
   and partners to ensure deliverables and timelines
• Contribute to the development and 
  refinement of internal systems,
  SOPs, and project tracking mechanisms.
• Support 
  PR and relationship-building initiatives
  , including managing external representations, coordinating with industry bodies, event organizers, and media partners.
• Manage and maintain a dynamic 
  calendar of appointments, meetings, and other plans
  , ensuring optimal time management and preparedness for all engagements.

Sounds Like You ?

We're looking for someone proactive, adaptable, and willing to go the extra mile — someone who thrives in dynamic environments, is open to handling the unexpected, and comfortable with travel and shifting priorities as the role demands.

• Exceptionally bright
  , well-presented, and 
  self-motivated
   individual who thrives in a fast-paced, ever-evolving environment.
• Highly 
  creative, passionate, and enthusiastic
  — with the ability to handle information of a sensitive, confidential, strategic, and critical nature.
• Understands 
  business/activity goals,
  maintaining perspective amid shifting priorities while managing multiple tasks with balance and efficiency.
• Possesses s
  uperior attention to detail,
   excellent organizational skills, and the ability to meet tight deadlines while juggling several priorities.
• A 
  good sense of humour, high integrity
  , and professionalism in dealing with senior professionals inside and outside the company.
• Strong 
  written and verbal communication skills
  , with the ability to represent the Director and the organization effectively.
• Adaptable to 
  diverse working styles,
  capable of taking initiative, and comfortable switching gears at a moment's notice.
• Displays a 
  genuine sense of ownership
  — someone who goes beyond instruction to anticipate, plan, and execute seamlessly.

Education & Preferred Background

• Graduated from a 
  Tier-1 business school
   OR MBA from a reputed institution
• 2–4 years of work experience
   in business operations, project management, consulting, or executive support
• Exposure to 
  e-commerce, digital agencies, or IT services
   is preferred
• Strong skills in 
  MS Office
  , 
  Google Workspace
  , 
  project tracking tools
  , and professional communication