Personal Assistant

8 hours ago

Ahmedabad, Gujarat, India Arise Solution Full time

Job Overview:

The Executive Assistant (EA) provides high-level administrative support to executives and

senior management. The ideal candidate will be a highly organized and proactive

professional who can manage multiple tasks simultaneously while maintaining discretion

and confidentiality.

Key Responsibilities:


• Administrative Support:

o Manage and maintain executive calendars, including scheduling meetings,

appointments, and travel arrangements.

o Prepare and edit correspondence, reports, presentations, and other

documents as required.

o Act as a liaison between executives, employees, clients, and external

partners.

o Screen and direct phone calls, emails, and other communications

appropriately.


• Meeting & Event Coordination:

o Coordinate internal and external meetings, ensuring all logistics are in place

(venue, materials, refreshments, etc.).

o Take minutes during meetings and ensure follow-up on action items.

o Assist in organizing company events, conferences, and corporate functions.


• Travel Arrangements:

o Organize complex travel itineraries, including flights, accommodations,

ground transportation, and scheduling of meetings during travel.


• Project Management:

o Assist in the execution of special projects and initiatives as directed by the

executive team.

o Track and follow up on tasks, ensuring deadlines are met and priorities are

managed efficiently.

Skills:


• Excellent organizational and time-management skills.


• Strong communication skills (written and verbal).


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other

office software.


• Ability to multitask and prioritize tasks effectively.


• Discretion and confidentiality in handling sensitive information.

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