Personal Assistant

2 weeks ago

Ahmedabad, Gujarat, India Kunvarji Group Full time

Job Opening: Personal Assistant (PA) –Female Candidate Only Preferred

Location: Makarba, Ahmedabad

Salary: As Per company Norms (Based on experience & profile)

We are looking to hire a smart, presentable, and experienced Personal Assistant (PA) to Promoter & Chairman. The ideal candidate should be highly organized, proactive, and able to maintain confidentiality while working closely with top management.

Requirements:

  • Role : Personal Assistant (PA) - Reporting to CMD & Promoter
  • Gender Preference: Female
  • Experience: Minimum 3 years as a Personal Assistant or in a similar role
  • Education: Minimum Graduate - Bachelor's degree in Business Administration, Management, Communications, or related field (preferred).
  • Proficiency in MS Office Suite, calendar management tools, and digital communication platforms.
  • Current Status: Currently employed or recently employed

Key Skills:

  • 3–10 years of experience as a Personal Assistant, Executive Assistant, or similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to multitask and prioritize.
  • High level of discretion, confidentiality, and professionalism.
  • Ability to work independently and respond quickly to changing demands.
  • Flexibility for extended hours, travel, and urgent deadlines where required.

Role Summary

The Personal Assistant provides high-level administrative, organizational, and communication support to the Promoter & Chairman. This role ensures efficient scheduling, smooth coordination with internal/external stakeholders, timely follow-up on tasks, and effective management of executive priorities with utmost confidentiality and professionalism.

Key Result Areas (KRA)

1. Executive Calendar & Scheduling

  • Maintain accurate calendars, schedule meetings/travel, and ensure timely reminders.
  • Prioritize appointments and manage scheduling conflicts.

2. Communication & Coordination

  • Act as the primary point of contact for internal and external communications.
  • Draft and manage correspondence, meeting notes, and follow-ups if required.

3. Meeting & Task Management

  • Organize executive meetings, prepare briefing materials, and track action items.
  • Ensure timely completion of tasks assigned by or to the Chairman/Director.

4. Travel & Logistics Support

  • Arrange travel itineraries, accommodations, and logistics.
  • Manage related documentation and expense reporting.

5. Documentation & Reporting

  • Maintain organized files and confidential records.
  • Support preparation of reports, presentations, and research summaries.

6. Stakeholder Management

  • Coordinate with departments, clients, and partners on behalf of the Chairman/Director.
  • Ensure professional handling of requests, issues, and VIP engagements.

7. Administrative & Personal Support

  • Handle administrative tasks, personal errands (as required), and special assignments.
  • Maintain high standards of confidentiality and discretion.

Interested candidates can share their CV at:

Job Types: Full-time, Permanent

Pay: ₹30, ₹65,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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