Office Administration Officer

2 days ago


Bengaluru, Karnataka, India Black And White Business Solutions Full time ₹ 4,00,000 - ₹ 6,00,000 per year

About Client

Hiring for One of the Most Prestigious Multinational Corporations

Job Description

Job Title : Office Admin

Administration & Facilities Lead

Qualification : Any Graduate or Above

Relevant Experience : 4 to 6yrs

Required technical skill: Front Office & Administration : Manage reception, visitor handling, mail distribution, and daily employee footfall tracking with MIS reporting.

Facilities & Vendor Management : Oversee building services (HVAC, electrical, plumbing, pest control, plant maintenance, carpentry, lighting), valet parking, and service partner AMCs; ensure compliance with service agreements and schedules.

Health, Safety & Compliance : Implement workplace safety protocols, conduct fire drills, ensure labour law compliance, maintain notice boards, and perform audits, risk assessments, and incident reporting and also office assets maintenance.

Security Systems Oversight : Monitor and maintain 24/7 operational access control and CCTV systems; manage vendor AMCs and ensure timely maintenance.

Employee Services : Issue and manage ID/access cards, arrange daily snacks, Friday lunches, caf supplies, and coffee machine upkeep, coordinate procurement of gifts and goodies with cost negotiations.

Travel & Transportation : Maintain global travel policy; arrange flights, hotels, visas, and ground transport panIndia; liaise with contracted hotels and agencies; support urgent and weekend travel needs.

Financial Administration : Create invoices, process POs, assign cost centers, reconcile payments, and manage contract renewals.

IT Asset Logistics : Support laptop and IT asset movement across India with proper gate pass documentation.

Event Management :Plan and execute small & largescale events (e.g., Grand Annual Day) including venue booking, catering, AV setup, guest experience, safety compliance, staffing, and postevent reconciliation.

Location : Bangalore

CTC Range : 5lpa

Notice period : Immediate

Mode of Work : WFO

Quiline Roopa M

Subject Matter Expert

Black and White Business solutions PVT Ltd

Bangalore, Karnataka, INDIA

I


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