Office Administration Officer
1 day ago
About Client
Hiring for One of the Most Prestigious Multinational Corporations
Job Description
Job Title : Office Admin
Administration & Facilities Lead
Qualification : Any Graduate or Above
Relevant Experience : 4 to 6yrs
Required technical skill: Front Office & Administration : Manage reception, visitor handling, mail distribution, and daily employee footfall tracking with MIS reporting.
Facilities & Vendor Management : Oversee building services (HVAC, electrical, plumbing, pest control, plant maintenance, carpentry, lighting), valet parking, and service partner AMCs; ensure compliance with service agreements and schedules.
Health, Safety & Compliance : Implement workplace safety protocols, conduct fire drills, ensure labour law compliance, maintain notice boards, and perform audits, risk assessments, and incident reporting and also office assets maintenance.
Security Systems Oversight : Monitor and maintain 24/7 operational access control and CCTV systems; manage vendor AMCs and ensure timely maintenance.
Employee Services : Issue and manage ID/access cards, arrange daily snacks, Friday lunches, caf supplies, and coffee machine upkeep, coordinate procurement of gifts and goodies with cost negotiations.
Travel & Transportation : Maintain global travel policy; arrange flights, hotels, visas, and ground transport panIndia; liaise with contracted hotels and agencies; support urgent and weekend travel needs.
Financial Administration : Create invoices, process POs, assign cost centers, reconcile payments, and manage contract renewals.
IT Asset Logistics : Support laptop and IT asset movement across India with proper gate pass documentation.
Event Management :Plan and execute small & largescale events (e.g., Grand Annual Day) including venue booking, catering, AV setup, guest experience, safety compliance, staffing, and postevent reconciliation.
Location : Bangalore
CTC Range : 5lpa
Notice period : Immediate
Mode of Work : WFO
Quiline Roopa M
Subject Matter Expert
Black and White Business solutions PVT Ltd
Bangalore, Karnataka, INDIA
I
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