Executive Assistant

2 weeks ago

Mumbai Metropolitan Region, India Safety Projects Pvt Ltd Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Post Title - Executive Business Assistant to the Director

Location: Mumbai Reports to: Director

Experience Required: 4+ Years

Key Responsibilities

  • Executive Support
  • Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as a gatekeeper: prioritize emails, calls, and customer interactions.
  • Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Operational & Strategic Support
  • Assist in tracking KPIs, business metrics, and strategic initiatives.
  • Compile data, draft reports, presentations, and business proposals as required.
  • Serve as a communication bridge between the Director and internal teams or external partners.
  • Communication & Coordination
  • Draft professional correspondence, memos, and emails on behalf of the Director.
  • Ensure clear and timely communication with internal teams and clients.
  • Coordinate logistics for executive-level meetings, board meetings, and special events.
  • Administrative Management
  • Maintain well-organized digital and physical filing systems.
  • Ensure all documentation is up-to-date, properly stored, and easily accessible.
  • Perform general administrative tasks as needed to support the Director and leadership team.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Minimum of 3+ years' experience supporting senior leadership in a fast-paced environment.
  • Exceptional written and verbal communication skills.
  • Excellent organizational, time management, and multitasking abilities.
  • Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).
  • High degree of confidentiality, discretion, and professionalism.
  • Strong problem-solving skills with a proactive and anticipatory mindset.
  • Comfortable working in both strategic and administrative capacities.
  • Experience in a startup or high-growth business environment is a plus.
  • Executive presence and the ability to interact with stakeholders at all levels.

Working Conditions

  • May occasionally require extended hours or travel, depending on business needs.
  • Hybrid or remote work arrangements may be considered, subject to location and company policy.

Skills: communication,executive assistant,administrative,presentations,management,schedules

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