Executive Assistant to Managing Director

6 days ago

Rajarhat Kolkata West Bengal, India WEBINGO INFOTECH SOLUTIONS Full time ₹ 4,00,000 - ₹ 4,80,000 per year

Job Title: Executive Assistant to the Managing Director

Location: CHINAR PARK, RAJARHAT

Employment Type: Full-time

About the Role

We are seeking a highly organized and resourceful Executive Assistant to the Managing Director. The role requires excellent communication skills, discretion, and the ability to manage multiple priorities efficiently. The ideal candidate will have at least 3 years of proven experience in a similar role, providing executive-level support.

Key Responsibilities

  • Provide comprehensive administrative and organizational support to the Managing Director.
  • Manage the MD's calendar, schedule appointments, and coordinate meetings.
  • Handle confidential correspondence, draft communications, and prepare reports, presentations, and briefing materials.
  • Act as the first point of contact between the Managing Director and internal/external stakeholders.
  • Coordinate travel arrangements, itineraries, and related logistics.
  • Maintain accurate records, files, and documentation for business and strategic purposes.
  • Track follow-ups and ensure timely execution of tasks and projects assigned by the MD.
  • Organize and coordinate board meetings, reviews, and other high-level engagements.
  • Uphold confidentiality and professionalism at all times.

Key Requirements

  • Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Strong verbal and written communication skills.
  • Excellent multitasking and time management abilities.
  • Proficiency in MS Office Suite and Google Workspace.
  • Exceptional organizational skills with keen attention to detail.
  • High degree of integrity, discretion, and professionalism.
  • Ability to work independently, under pressure, and meet tight deadlines.

Key Competencies

  • Adaptability: Ability to adjust quickly to shifting priorities and business needs.
  • Problem-Solving: Proactive in identifying challenges and providing practical solutions.
  • Decision-Making: Strong judgment and ability to make sound decisions with limited supervision.
  • Interpersonal Skills: Professional, approachable, and able to build positive relationships at all levels.
  • Confidentiality: Maintains the highest level of trust and discretion with sensitive information.
  • Initiative: Takes ownership of tasks and anticipates the needs of the Managing Director.

Preferred Qualifications

  • Prior experience supporting Managing Director/CEO/Founders.
  • Strong stakeholder management and coordination skills.
  • Flexibility to manage dynamic schedules and high-pressure situations.

PLEASE CONTACT AT

Job Types: Full-time, Permanent

Pay: ₹25, ₹40,000.00 per month

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

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