Executive Assistant to Director

3 days ago

Kolkata, India 2coms Full time

Job Title: Executive Assistant to Director

Job Summary

We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role.

Key Responsibilities

Calendar and Schedule ManagementEfficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met.
Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas.
Communication SupportAct as a point of contact for internal and external communications on behalf of the Director.
Draft, proofread, and send emails, letters, and other correspondence as requested by the Director.
Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary.
Document and File ManagementMaintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents.
Prepare reports, presentations, and other materials for the Director's meetings.
Travel and Event CoordinationArrange travel accommodations, including flights, hotels, and ground transportation, for the Director.
Organize events, conferences, and business trips, including all necessary logistics and documentation.
Public Relations CoordinationAssist in planning and executing public relation coordination, maintaining protocol with Dignitaries, Authorities, High-Officials of Government/Corporate sector as per instructions/communications received from the Director.
Project CoordinationAssist in planning and executing departmental or organizational projects.
Track project progress, timelines, and deliverables, providing updates to the Director as needed.
Confidentiality and DiscretionHandle sensitive and confidential information with the utmost discretion and professionalism.
Maintain a high level of confidentiality with regard to organizational matters.
Administrative SupportProvide general administrative support, including ordering supplies, handling invoices, and managing office operations.
Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.

Requirements

Proven experience as an executive assistant or similar administrative role
Proficient in MS Office and other office management software
Outstanding organizational

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