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Personal Assistant to Managing Director

2 weeks ago

Mumbai Metropolitan Region, India IT Consulting LLP Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Position: Personal Assistant to Managing Director
Role Overview
We are seeking a proactive, highly organized, and detail-oriented
Personal Assistant
to support our Managing Director (MD) in managing business and personal priorities. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and the capacity to operate in a dynamic, fast-paced environment.

Key Responsibilities
Manage and organize the MD's
calendar, meetings, and priorities
efficiently.

Review, prioritize, and summarize the MD's
email inbox daily
, ensuring prompt action on critical matters.

Prepare and maintain a
daily to-do/action list
from emails and meeting outcomes.

Track, follow up, and ensure closure
of all pending tasks and commitments.

Coordinate
business and personal travel logistics
, including flights, visas, accommodation, and itineraries.

Draft, format, and send
professional communication
(emails, WhatsApp messages, official documents).

Maintain
digital records, files, and databases
for contracts, tenders, and key documentation.

Act as a
liaison with partners, vendors, and senior stakeholders
, ensuring seamless communication.

Support the MD's
personal productivity
, including reminders, appointments, and personal errands.

Required Skills & Experience
5+ years' experience
as a Personal or Executive Assistant to senior management.

Excellent English communication
skills (spoken and written).

Proficiency with
Gmail, Google Calendar, Microsoft Excel
, and task management tools (e.g., Notion, Trello, Asana).

Highly
organized, detail-oriented, and reliable
with strong multitasking abilities.

Ability to
work discreetly
and handle sensitive/confidential information.

Preferred/Good To Have
Experience supporting
senior leadership
in
technology, engineering, or operations-driven environments
.

Familiarity with
international travel planning
and
event coordination
.

Basic understanding of
contracts, tenders, and business processes
.

Skills: gmail,emails,databases,notion,trello,files,microsoft excel,whatsapp messages,google calendar,to-do/action list,organize the md's calendar,personal assistant,communication,fluency in english language,good personality,immediate joiner