Procurement & Bid Management Consultant

Bid Process Management Consultant (Public Transportation Sector)

Department

MI&A

Job Description

CRISIL is seeking a highly experienced and professional Procurement & Bid Management Consultant to be deployed at a major public transportation authority. (PSU) This role is central to managing the procurement lifecycle for a portfolio of critical, large-scale projects aimed at modernizing and enhancing the efficiency, reliability, and sustainability of public transport infrastructure for the said state government undertaking.

The role primarily would involve assisting the authority in streamlining various procurement activities through E-tendering mode such as RFP / RFQ / empanelment, etc and would also involve drafting of said documents. An ideal candidate for this role would be one with experience in government / PSU entities with respect to the procurement function. Working knowledge of Marathi would be an added advantage.

The consultant will be responsible for the end-to-end management of procurement and strategic initiatives, including but not limited to:

• The procurement of bus fleets, particularly under innovative models like Gross Cost Contract (GCC).
• The retro-fitment of the existing vehicle fleet to alternative fuels (e.g., CNG, LNG).
• The implementation of electric vehicles and the development of associated charging and maintenance infrastructure.
• Advisory on the procurement process for other key projects such as Vehicle Tracking Systems (VTS), Passenger Information Systems (PIS), and logistics/parcel services.

1. Key Responsibilities

The consultant will be primarily responsible for the following activities:

A. Bid Process Management and Contract Award

• Prepare and draft comprehensive, clear, and compliant bidding documents, including Request for Proposal (RFP), Request for Quotation (RFQ), and tender documents.
• Manage the entire bid process, from tender publication to bid opening, including conducting pre-bid meetings and managing all bidder communications and clarifications.
• Lead the technical and financial evaluation of bids, providing expert analysis and recommendations to the evaluation committee to ensure selection of the most suitable partners.
• Facilitate and support contract negotiations to secure the best possible commercial and technical terms.

B. Procurement Strategy and Project Planning

• Develop procurement strategies aligned with the organization's long-term goals and public procurement policies.
• Conduct comprehensive needs assessments and feasibility studies to define project scope and technical requirements.
• Perform in-depth cost-benefit and risk analysis for proposed procurements, developing detailed mitigation plans.

C. Project Implementation and Vendor Management

• Develop detailed project execution plans, including timelines, resource allocation, and governance structures.
• Oversee the implementation of awarded contracts, ensuring vendor adherence to quality standards, timelines, and regulatory requirements.
• Establish robust monitoring mechanisms to track project progress and provide regular, detailed status reports to senior management.
• Serve as the primary point of contact between vendors, contractors, and internal departments to ensure smooth execution and delivery.

D. Specialized Procurement Advisory

• Provide expert guidance on the unique procurement challenges associated with electric vehicle deployment, alternative fuel conversions, and other technologically advanced transport solutions.
• Advise on innovative funding strategies, public-private partnership (PPP) models, and the commercial structuring of contracts to maximize value and minimize risk.

2. Required Qualifications and Experience

A. Educational Qualifications

• Essential: A Bachelor's Degree in Engineering (B.E./B.Tech.) in Mechanical, Production, Electrical, or Automobile disciplines.
• Essential: A Master's Degree in Business Administration (MBA/PGDM) or an equivalent postgraduate qualification.

B. Professional Experience

• A minimum of 5 years of proven experience in managing procurement, bidding, and implementation for projects within the transport domain.
• Demonstrable experience working as a consultant for transport sector projects (e.g., Road / Public Transport, Railways, Ports) with government bodies (Central/State), Public Sector Undertakings (PSUs), or other government transport authorities.
• Hands-on, expert-level experience in the preparation of Detailed Project Reports (DPRs) and the drafting of complex Request for Proposals (RFPs) for large-scale public procurement.
• Proven domain experience in one or more of the following areas is highly desirable:
  • Procurement of electric buses on a GCC model.
  • Retro-fitment of diesel vehicles to alternative fuels (CNG/LNG).
  • Implementation of National Common Mobility Card (NCMC) systems.
• A strong track record of successfully managing the end-to-end bid process for large-scale government or public sector contracts.

Open Positions

1

Mandatory Skills

Feasibility Studies, Detailed Project Report, Procurement Management, Bid Process Management

Education Qualification

BE/Btech (Automoible/Mechanical/Electrical) MBA

Experience

5 to 10 years

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