Sales Coordinator

1 week ago

Ambarnath, Maharashtra, India Alan Electronic systems Pvt. Ltd. Full time ₹ 336 - ₹ 448 per year

Position Title: Sales Coordinator

Department: Sales (International)

Location: Ambarnath

Experience: 2+ Years

Job Summary:

We are looking for a proactive and detail-oriented Sales Coordinator to support our Sales operations. The ideal candidate will be responsible for managing sales documentation, coordinating with internal departments, and ensuring seamless order processing and customer communication—particularly for export markets.

Key Responsibilities:

  • Prepare and share quotations and commercial documents with distributors based on inquiries.

  • Coordinate with the Accounts team for LC (Letter of Credit) confirmation and related financial formalities.

  • Enter sales orders in the ERP system and issue Order Acknowledgements.

  • Liaise with the Production team to verify product availability and delivery schedules.

  • Generate internal Work Orders, Order Acknowledgements, and Proforma Invoices through the ERP system.

  • Finalize and close Purchase Orders with accurate dispatch information post-shipment.

  • Prepare invoices and generate e-way bills as per regulatory requirements.

  • Complete export documentation and coordinate shipment pickups.

  • Send shipment documents (Invoice, Packing List, Airway Bill) to customers.

  • Arrange and deliver Certificates of Origin (COO) where required.

  • Keep customers and distributors informed about shipment status and timelines.

  • Collect shipment delivery acknowledgements from customers/distributors.

  • Follow up with distributors to ensure timely payment collections.

  • Encourage repeat and new orders from existing clients and distributors.

  • Coordinate with trade show teams for materials and support required at exhibitions.

  • Assist Marketing in designing stands and banners for international exhibitions.

  • Gather and manage installation reports and performance certificates from clients.

  • Ensure compliance with internal procedures and applicable export regulations.

  • Undertake additional responsibilities or tasks as directed by management.

Key Skills and Competencies:

  • Graduate in any stream.

  • Minimum 2 years of experience in a Sales Coordination or similar role.

  • Strong interpersonal and coordination abilities.

  • Understanding of sales, invoicing, and export documentation.

  • Excellent organizational skills and attention to detail.

  • Ability to manage multiple priorities and meet deadlines.

  • Positive attitude and willingness to take initiative.

Job Type: Full-time

Pay: ₹20, ₹36,986.55 per month

Benefits:

  • Health insurance
  • Provident Fund

Experience:

  • Sales Coordinator: 2 years (Required)

Work Location: In person

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