Executive Assistant to CEO

2 days ago

Mumbai, Maharashtra, India Kaizen Partners Full time ₹ 1,20,000 - ₹ 3,60,000 per year

We are seeking a highly organized and proactive Executive Assistant (EA) to the CEO to provide high-level administrative and strategic support. The ideal candidate will serve as a trusted partner, handling confidential matters, managing schedules, coordinating meetings, and ensuring seamless communication within and outside the organization.

Only Strong Communication in English Fresher can also apply

Key Responsibilities: Administrative & Executive Support:

  • Manage the CEO's calendar, appointments, and meetings, ensuring optimal time management.
  • Handle email correspondence, calls, and official communication on behalf of the CEO.
  • Prepare presentations, reports, and documents for internal and external meetings.
  • Organize and coordinate travel arrangements, itineraries, and accommodations.
  • Maintain and manage confidential files, records, and sensitive information.

Strategic & Operational Support:

  • Act as a liaison between the CEO and internal teams, clients, and stakeholders.
  • Assist in decision-making by gathering data, conducting research, and providing insights.
  • Coordinate with department heads to ensure the timely execution of key initiatives.
  • Track and follow up on critical tasks, deadlines, and deliverables.

Meeting & Event Coordination:

  • Plan and coordinate executive meetings, board meetings, and off-site events.
  • Take detailed minutes, track action items, and ensure follow-ups.
  • Handle logistics for conferences, investor meetings, and media engagements.

Project Management & Special Assignments:

  • Assist in high-priority projects, ensuring smooth execution and reporting.
  • Work on business reports, market research, and competitor analysis.
  • Provide support in policy implementation, workflow optimization, and internal communications.

Required Qualifications & Skills:

  • Bachelor's or Master's degree in Business Administration, Management, or a related field.
  • 1+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
  • Exceptional organizational, time management, and multitasking skills.
  • Strong written and verbal communication abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools.
  • Ability to handle confidential matters with discretion and professionalism.
  • Strong problem-solving skills with a proactive and resourceful mindset.

Job Type: Full-time

Work Location: In person

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