Office Administrator

21 hours ago

Chennai, Tamil Nadu, India Talentgigs Full time ₹ 2,50,000 - ₹ 5,00,000 per year

Job Title:
Office Administrator

Location:
Chennai

Department:
Administration

Reports To:
Admin Manager / HR

Job Summary

The Office Administrator will be responsible for ensuring smooth day-to-day office operations, managing vendors, maintaining amenities, coordinating with internal teams, and providing administrative support across the facility.

Key Responsibilities

Administrative & Facility Management

  • Oversee daily office operations and ensure availability of all office amenities.
  • Manage meeting rooms, common areas, cleanliness checks, and office hygiene standards.
  • Coordinate with facility teams for maintenance, repairs, and service requests.

Cafeteria Management

  • Ensure smooth operations of the cafeteria and pantry areas.
  • Monitor food quality, hygiene, and timely service.
  • Coordinate with food vendors and track consumption/inventory.

Vendor Management

  • Identify, evaluate, and onboard new vendors as required.
  • Maintain vendor contracts, service agreements, and compliance documents.
  • Track vendor performance, raise service tickets, and ensure timely issue resolution.

Gate Pass & Access Management

  • Create gate passes for employees, visitors, and material movement.
  • Coordinate with security teams for approvals and entry management.
  • Maintain logs for inbound/outbound materials.

Inventory & Supplies

  • Manage stock for stationery, housekeeping items, and pantry consumables.
  • Ensure timely replenishment and maintain usage records.

Coordination & Support

  • Act as a point of contact for employees for facility-related concerns.
  • Coordinate with HR and IT for onboarding/offboarding support.
  • Assist with administrative tasks like documentation and record keeping.

Qualifications & Skills

  • Graduate in any discipline (preferred).
  • 1–3 years of experience in office administration or facility management.
  • Good communication and coordination skills.
  • Strong vendor management and multitasking abilities.
  • Proficiency in MS Office & documentation.

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