Administration Officer
2 days ago
Job Title: Administration Officer
Location: Chennai, India
Department: Administration / Operations
Reports To: VP – HR
About Garuda Aerospace
Garuda Aerospace is India's leading Drone-as-a-Service (DaaS) provider, driving innovation and impact across agriculture, defense, logistics, and infrastructure sectors. We are a fast-paced, mission-driven organization that values operational excellence, efficiency, and collaboration.
Role Summary
The Administration Officer will oversee all office administrative activities, ensuring smooth day-to-day operations across facilities, vendor management, procurement, travel, and employee support services. The role demands a proactive professional who can maintain a high standard of organizational efficiency and workplace experience.
Key Responsibilities
Office & Facility Management
- Oversee general office operations including housekeeping, pantry, maintenance, and security.
- Ensure office premises are safe, well-maintained, and aligned with company standards.
- Coordinate with vendors for repairs, maintenance, and infrastructure needs.
- Manage access cards, visitor management, and front-desk operations.
Procurement & Vendor Management
- Source and negotiate with vendors for office supplies, equipment, and services.
- Maintain vendor contracts, renewals, and ensure compliance with company policies.
- Process purchase orders, quotations, and invoices in coordination with Finance.
Travel & Logistics
- Handle travel bookings (air, train, cab, accommodation) for employees and guests.
- Coordinate logistics for official events, training, and offsites.
Asset & Inventory Management
- Maintain records of office assets, stationery, and IT/non-IT equipment.
- Conduct periodic inventory checks and audits.
Employee Support & Engagement
- Ensure a smooth onboarding experience in coordination with HR and IT.
- Support in organizing employee engagement activities and company events.
- Address day-to-day administrative queries and provide timely resolutions.
Compliance & Documentation
- Maintain updated records of agreements, licenses, and statutory documents.
- Support audits and ensure adherence to internal and external compliance standards.
Qualifications & Experience
- Bachelor's degree in Business Administration, Commerce, or related field.
- 6 years of experience in Administration / Facilities / Operations roles.
- Experience in a manufacturing, tech, or aviation/start-up environment preferred.
Skills & Attributes
- Strong organizational and multitasking skills.
- Excellent communication and negotiation abilities.
- Proficient in MS Office (Excel, Word, PowerPoint).
- Ability to handle confidential information with discretion.
- Customer-service orientation and a problem-solving mindset.
Why Join Us
At Garuda Aerospace, you'll be part of an organization that is transforming industries with cutting-edge drone technology. You'll work with passionate professionals and contribute to an environment that values innovation, efficiency, and collaboration.
Job Type: Full-time
Pay: ₹10, ₹34,800.61 per month
Benefits:
- Food provided
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund
Work Location: In person
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