Administration Officer

3 days ago

Chennai, Tamil Nadu, India Garuda Aerospace private limited Full time ₹ 4,15,695 per year

Job Title: Administration Officer

Location: Chennai, India

Department: Administration / Operations

Reports To: VP – HR

About Garuda Aerospace

Garuda Aerospace is India's leading Drone-as-a-Service (DaaS) provider, driving innovation and impact across agriculture, defense, logistics, and infrastructure sectors. We are a fast-paced, mission-driven organization that values operational excellence, efficiency, and collaboration.

Role Summary

The Administration Officer will oversee all office administrative activities, ensuring smooth day-to-day operations across facilities, vendor management, procurement, travel, and employee support services. The role demands a proactive professional who can maintain a high standard of organizational efficiency and workplace experience.

Key Responsibilities

Office & Facility Management

  • Oversee general office operations including housekeeping, pantry, maintenance, and security.
  • Ensure office premises are safe, well-maintained, and aligned with company standards.
  • Coordinate with vendors for repairs, maintenance, and infrastructure needs.
  • Manage access cards, visitor management, and front-desk operations.

Procurement & Vendor Management

  • Source and negotiate with vendors for office supplies, equipment, and services.
  • Maintain vendor contracts, renewals, and ensure compliance with company policies.
  • Process purchase orders, quotations, and invoices in coordination with Finance.

Travel & Logistics

  • Handle travel bookings (air, train, cab, accommodation) for employees and guests.
  • Coordinate logistics for official events, training, and offsites.

Asset & Inventory Management

  • Maintain records of office assets, stationery, and IT/non-IT equipment.
  • Conduct periodic inventory checks and audits.

Employee Support & Engagement

  • Ensure a smooth onboarding experience in coordination with HR and IT.
  • Support in organizing employee engagement activities and company events.
  • Address day-to-day administrative queries and provide timely resolutions.

Compliance & Documentation

  • Maintain updated records of agreements, licenses, and statutory documents.
  • Support audits and ensure adherence to internal and external compliance standards.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Commerce, or related field.
  • 6 years of experience in Administration / Facilities / Operations roles.
  • Experience in a manufacturing, tech, or aviation/start-up environment preferred.

Skills & Attributes

  • Strong organizational and multitasking skills.
  • Excellent communication and negotiation abilities.
  • Proficient in MS Office (Excel, Word, PowerPoint).
  • Ability to handle confidential information with discretion.
  • Customer-service orientation and a problem-solving mindset.

Why Join Us

At Garuda Aerospace, you'll be part of an organization that is transforming industries with cutting-edge drone technology. You'll work with passionate professionals and contribute to an environment that values innovation, efficiency, and collaboration.

Job Type: Full-time

Pay: ₹10, ₹34,800.61 per month

Benefits:

  • Food provided
  • Health insurance
  • Life insurance
  • Paid sick time
  • Provident Fund

Work Location: In person

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