Personal Assistant

2 days ago

Thaltej Ahmedabad Gujarat, India Horizon Travel and Visa Full time ₹ 2,80,000 - ₹ 4,20,000 per year

Job Role Summary:

As a Personal Assistant to the Director, you will be responsible for coordinating all administrative, operational, and communication-related tasks to ensure smooth business functioning.

You'll act as a link between the Director, clients, and the internal team — ensuring tasks are completed efficiently, professionally, and on time.

This position requires someone smart, proactive, disciplined, and confidential, with a strong sense of responsibility.

⸻

Detailed Responsibilities:

Administrative & Coordination

  • Manage the Director's daily calendar, appointments, and meetings.
  • Prepare and organize client documentation, files, and records.
  • Maintain office workflow — follow up on pending tasks, emails, and messages.
  • Handle business correspondence — drafting emails, WhatsApp replies, and client communications.
  • Ensure timely coordination between visa, ticketing, and marketing teams.

Client & Communication Support

  • Attend client calls, take notes, and relay information accurately to the Director.
  • Handle walk-in clients or visitors at the office in a professional manner.
  • Follow up with clients for payments, documents, or updates.
  • Maintain client satisfaction by ensuring polite, prompt communication.

Marketing & Social Media Assistance

  • Assist in managing Instagram, Facebook, and Google Business accounts.
  • Post updates, stories, and travel offers under the Director's guidance.
  • Keep track of inquiries coming through social media or ads.
  • Help in basic content creation (captions, replying to comments/messages).

Travel & Event Support

  • Coordinate bookings and travel arrangements for the Director and clients.
  • Assist in organizing business meetings or small promotional events.
  • Prepare itineraries, schedules, and follow-up sheets for trips or tours.

Office Management

  • Keep the office organized, clean, and client-ready at all times.
  • Maintain basic stock: brochures, forms, visiting cards, and stationery.
  • Handle printing, scanning, and small banking or courier tasks when required.

⸻

Candidate Requirements:

Qualifications

  • Graduate (any field) / 12th pass with strong communication and learning attitude.
  • Minimum 1 year experience as an Assistant / Receptionist / Coordinator preferred.
  • Freshers are welcome if they are confident and organized.

Skills & Traits

  • Good communication in English, Hindi, and Gujarati.
  • Strong coordination and follow-up ability.
  • Basic knowledge of computer operations: MS Word, Excel, Gmail, WhatsApp Web, etc.
  • Social media knowledge is an advantage.
  • Presentable, punctual, polite, and proactive.
  • Must be trustworthy and maintain confidentiality.

Job Types: Full-time, Permanent, Fresher

Pay: Up to ₹35,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Work Location: In person

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