Personal Assistant

4 hours ago


Thaltej Road Ahmedabad Gujarat, India Dinjan Brands Pvt. Ltd. Full time

Urgent Hiring...

Job Title: Personal Assistant

Location: Ahmedabad

Salary Range : 30K to 40K

Female Only

A Personal Assistant (PA) to the Director has a vital role in supporting the Director with administrative and organizational tasks to ensure smooth operation and management.

Here are the key responsibilities and expectations typically associated with this role:
Scheduling and Calendar Management: Organize and manage the Director's schedule, arrange meetings, appointments, and coordinate travel plans.

Documentation and Filing: Maintain and organize important documents, reports, and files, ensuring easy accessibility and confidentiality.

Report Preparation: Prepare reports, presentations, and documentation required by the Director.

Preparation for Meetings: Organize meeting agendas, minutes, and background materials; ensure Director is well-prepared.

Taking Minutes: Record and distribute minutes during meetings, follow up on action items and track progress.

Stakeholder Coordination: Act as a liaison with internal and external stakeholders, ensuring communication is clear and timely.

Tracking Progress of Initiatives: Assist in the follow-up and progress tracking of key initiatives or projects the Director is involved in.

Travel Planning: Organize logistics for business trips, including travel arrangements, accommodation, and itineraries.

Expense Reporting: Manage travel and other related expenses, ensuring timely reimbursement and budget tracking.

Supplies and Resources: Oversee procurement of office supplies and ensure resources are available for smooth operations.

Vendor and Facility Coordination: Coordinate with vendors, service providers, and facility managers for necessary repairs, maintenance, or improvements.

Event Coordination: Assist in the planning and coordination of company events, conferences, or off-site meetings.

Serve as a professional representative of the Director in meetings, interactions, and when communicating with stakeholders.

Required Skills and Qualifications:
Excellent verbal and written communication skills in English

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools

Ability to work independently and prioritize tasks

Flexible and adaptable to changing priorities

Preferred Qualifications:
Bachelor’s degree in Business Administration or a related field

Thanks & Regards,

Sejal Parmar

HR Generalist

9898075344

**Job Types**: Full-time, Permanent

Pay: Up to ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off

Schedule:

- Day shift
- Fixed shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English, hindi, gujarati (preferred)

Work Location: In person



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