Executive Assistant To Director

2 days ago

Ahmedabad East Africa, India Dhruv Corporate Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Job Title: Executive Assistant to Director

Location: Arusha, Tanzania

Salary: 8 to 10 LPA

Key Responsibilities

Administrative Support

  • Manage complex and dynamic calendar, appointments, and travel plans.
  • Organize internal and external meetings, board sessions, and strategic reviews.
  • Track tasks, commitments, deadlines, and confidential matters.
  • Prepare reports, presentations, agendas, and correspondence.
  • Coordinate office filing systems, document archiving, and contact databases.

Communication & Coordination

  • Serve as a key point of contact for stakeholders, visitors, and staff.
  • Maintain effective liaison between the Director and internal/external parties.
  • Respond to general queries and coordinate timely dissemination of information.
  • Handle sensitive information with discretion and integrity.

Finance & Legal

  • Process and track expense reports and budgets.
  • Assist in monitoring departmental spend within approved guidelines.

Information Management

  • Conduct internet research and prepare executive summaries or briefing notes.
  • Maintain and update directors work plans and action trackers.
  • Support internal communication strategies, intranet content, and publication coordination.

Qualification & Skill Sets

  • Graduate/Postgraduate in Business Administration or related field.
  • Diploma in Office Management or Secretarial Service (added advantage).
  • Minimum 3+ years of EA experience supporting senior leadership (preferably in manufacturing).
  • Fluent in English; basic knowledge of Kiswahili is an asset.
  • Strong interpersonal, written, and verbal communication skills.
  • High proficiency in MS Office Suite and business productivity tools.
  • Exceptional organizational, prioritization, and problem-solving skills.
  • Discreet, proactive, resourceful, and detail-oriented.
  • Willingness to be accessible 24/7 via at least one communication mode.

Key Traits

  • Professionalism & confidentiality
  • Emotional intelligence & diplomacy
  • Client/stakeholder-focused
  • Adaptable & open to change
  • Initiative-driven with high accountability

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