Executive Assistant To HR

2 days ago

Gurgaon, Haryana, India Austere Systems Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Job Title: Executive Assistant to Director/HR

Department: Human Resources

Reports To: Head Human Resources / HR Director

Location: Gurgaon

Employment Type: Full-time

Job Summary:The Executive Assistant to Director/HR will provide high-level administrative and operational support to the Management & HR along with Account team on need basis . This role ensures efficient coordination of HR initiatives, seamless communication, and timely execution of HR activities. The EA acts as a confidential partner, maintaining discretion in handling sensitive organizational information.

Key Responsibilities:

1. Administrative & Executive Support

  • Manage the Director/HR calendar, appointments, and travel arrangements.
  • Handle correspondence, emails, and communication
  • Prepare reports, presentations, meeting minutes, and follow-up notes.
  • Coordinate internal and external meetings, interviews, and events.

2. Data & Reporting

  • Prepare and maintain HRMS, reports, and trackers.
  • Ensure timely submission of reports and data to management.
  • Handle confidential HR data with integrity and discretion.

3. Project & Follow-up Support

  • Track progress of HR initiatives and ensure timely completion.
  • Support special HR projects such as policy revisions, audits, and compliance checks.
  • Maintain a proactive follow-up system for tasks assigned to the HR or Accounts team.

Required Skills & Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • High level of professionalism, confidentiality, and attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently with minimal supervision.
  • Good interpersonal and coordination skills.

Qualifications & Experience:

  • Bachelor's degree (preferably in HR, Business Administration, or related field).
  • 2–5 years of experience as an Executive Assistant or HR Coordinator/Associate.
  • Experience in HR processes and documentation preferred.

Key Attributes:

  • Discreet, trustworthy, and reliable.
  • Positive attitude and proactive approach.
  • Flexible and adaptable to a dynamic work environment.
  • Strong sense of ownership and accountability.

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