
HR Executive and Assistant to CEO
3 days ago
We are looking for an HR Executive/Executive Assistant to perform a variety of administrative tasks and support the CEO in maintaining Operational efficiency.
Key Responsibility Area (KRAs)
1. Strategic & Administrative Support
- Calendar Management - Manage the CEO's calendar — Agendas, schedule, reschedule, and earmark time around priorities
- Manage the CEO's time with ruthless prioritization: block distractions, escalate only critical decisions
- Maintain organized digital files, reports and records (email, presentations, reports, contacts)
- Act as a communication bridge between the CEO and team leads to streamline decision-making
- Share updates, reminders, and follow-ups across teams on behalf of the CEO
- Help manage external communication with clients, collaborators, and vendors as directed
2. Support & Strategic Liaison (People Management)
- Act as the CEO's bridge with internal departments — ensuring zero leakage in updates, decisions, and delegated tasks
- Filter and manage communication coming to the CEO: project escalations, HR issues, vendor delays, performance gaps etc
- Maintain and track the CEO's action board: weekly tasks, project check-ins, hiring decisions, strategic priorities
- Represent the CEO in internal reviews or external meetings when delegated
- Coordinate daily, weekly and monthly internal performance briefings with Department Heads
- Support the CEO in executing high-priority internal projects — across production, HR, marketing, and finance teams
- Track deliverables and timelines; coordinate with Department Heads to ensure follow-through
- Maintain dashboards and reports to monitor progress
- Assist in drafting communications, proposals, reports, or documentation as required
3. Performance Management & Accountability System
- Own weekly department-wise review trackers with metrics on task closure rate, quality flags, shoot execution gaps, and post-production delays
- Collaborate with HR and Department Heads to maintain and monitor KPIs for team leads and key operators
- Highlight recurring issues (attendance, data loss, missed deadlines) directly to CEO with proposed corrective actions
- Maintain an internal "Fire List" (risk zones) and "Fast Lane List" (high performers) for executive visibility
4. Operations Management & SOP Compliance
- Track daily workflows across Pre-Production, Shoot, Post, and Delivery using ClickUp/Zoho dashboards
- Flag blockers, delays, or missing SOP steps in team execution and follow through till resolved
- Maintain and update operational dashboards for live project statuses, pending decisions, and cross-functional dependencies
- Audit Internal task flows for time discipline, checklist usage, and documentation hygiene
Key Skills and Qualifications
- Strong organizational and time management skills
- Excellent verbal and written communication
- Ability to maintain confidentiality and handle sensitive tasks with care
- Proficiency in tools like Google Workspace, Zoho (CRM, Projects, Calendar, People), Zoho (or similar)
- Good coordination and follow-up ability across departments
- Basic understanding of creative production workflows or event timelines is a plus
- Bachelor's degree in Business Administration, Communications, or a related field
- Event/Media Industry Knowledge Preferred
- 1-2 years in an administrative, executive assistant, or operations support role
- Experience working with leadership in a fast-moving company, preferably in media, events, or creative services
- Familiarity with Zoho ecosystem is a strong advantage
Perks and Benefits
- Exposure to Leadership: Directly work with senior management and gain insights into strategic decision-making
- Learning Opportunities: Hands-on experience in event management, client coordination, and wedding planning operations
- Career Growth: Scope to transition into operations, client servicing, or managerial roles within the company
*NOTE*
- Job location - Sector 43, Gurgaon, 122003
- Shift time- 10 am to 6:30 pm
- No. of working days - 6 days
- Need a candidate who can join immediately and have personal laptop.
Job Types: Full-time, Permanent
Pay: ₹15, ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Paid time off
Application Question(s):
- Do you have a personal laptop?
Location:
- Gurugram, Haryana (Preferred)
Work Location: In person
-
Executive Assistant to CEO
2 weeks ago
Gurgaon, Haryana, India LIVXS Full time ₹ 1,50,000 - ₹ 3,00,000 per yearWe are looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO in maintaining Operational efficiency.Key Responsibility Area (KRAs)Strategic & Administrative SupportManage the CEO's calendar — Agendas, schedule, reschedule, and earmark time around priorities Manage the CEO's time with ruthless prioritization:...
-
Executive Assistant to CEO
3 days ago
Gurgaon, Haryana, India Levelup for Women Full time ₹ 4,80,000 - ₹ 6,00,000 per yearRole DescriptionThis is a full-time on-site role for an Executive Assistant to the Chief Executive Officer, based in Gurugram. The Executive Assistant will be responsible for a range of day-to-day tasks, including executive administrative assistance, executive support, managing expense reports, diary management, and general administrative assistance. The...
-
Executive Assistant cum HR
1 week ago
Gurgaon, Haryana, India Imitr Hr Consulting Services Full time ₹ 9,00,000 - ₹ 12,00,000 per yearManage recruitment process. Issue Offer Letters, Appointment Letters and HR-related documents. Handle salary processing, attendance and leave management. Prior experience as an HR or Executive Assistant preferred. Required Candidate profileManage calendars, appointments, travel arrangements, meetings and correspondence. Strong communication and...
-
Executive Assistant To CEO
6 days ago
Gurgaon, Haryana, India Hi Tours Full time ₹ 8,00,000 - ₹ 12,00,000 per yearJob Title: Executive Assistant to CEOLocation: Gurugram, HaryanaAbout the Role:We are looking for a dynamic and street-smart Executive Assistant (EA) to work closely with our Founder. This is not a traditional EA roleit demands someone proactive, tech-savvy, and solution-oriented. Youll leverage project management tools, AI solutions, and strong...
-
HR Assistant
2 weeks ago
Gurgaon, Haryana, India Attractive Interiors and Architecture Pvt Ltd Full time ₹ 2,40,000 - ₹ 3,60,000 per yearAttractive Interiors and Architecture Pvt. Ltd. is seeking a proactive and detail-oriented **HR Assistant** for our Gurugram office. The role involves supporting the HR department in managing daily operations, including recruitment, onboarding, employee engagement, and maintaining HR records. The HR Assistant will be responsible for posting job openings,...
-
Executive Assistant
3 days ago
Gurgaon, Haryana, India Sapwood Ventures Full time ₹ 1,04,000 - ₹ 1,30,878 per yearShift- 4 pm to 1 am or 8pm to 5amWe are looking for a proactive, detail-oriented Executive Assistant (EA) to support our CEO at theIndia HQ in Gurgaon. This role demands a high degree of professionalism, efficiency, and discretion. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple priorities in a dynamic...
-
HR Operations Intern
2 weeks ago
Gurgaon, Haryana, India Executive Search Full time ₹ 4,00,000 - ₹ 6,00,000 per yearRole & responsibilitiesAssist in performance review operations and professional development processes.Prepare review decks, promotion meeting materials, and performance-related insights/trends.Maintain and update employee records, HR systems, and performance-related trackers/MIS.Draft employee letters and support communication related to compensation...
-
Executive Assistant
1 week ago
Gurgaon, Haryana, India HR Central Full time ₹ 6,00,000 - ₹ 12,00,000 per yearHi,Greeting from HR Central We have an opening as Executive Assistant based at Gurgaon.Core ResponsibilitiesCalendar & Schedule Management: Organizing meetings, appointments, and travel to optimize the executive's time.Communication Liaison: Screening calls, emails, and messages; drafting correspondence; and ensuring smooth internal and external...
-
Executive Assistant
7 days ago
Gurgaon, Haryana, India Ingenious e Brain Full time ₹ 9,00,000 - ₹ 12,00,000 per yearExperience: 2 4 Years Job Location: Gurugram (In office)About Role: The Assistant to the CEO will play a crucial role in ensuring the efficient Operations of the CEOs Office. This position requires high discretion, initiative, and the ability to handle multiple tasks simultaneously. The ideal candidate will be a strong communicator, have excellent...
-
Executive Assistant to Director
2 weeks ago
Gurgaon, Haryana, India Fraterniti Foods Pvt Ltd Full time ₹ 4,20,000 - ₹ 10,80,000 per yearJob Title: Executive Assistant (EA) to Founders & CEOLocation: GURUGRAMDepartment: Corporate OfficeReports To: Founders / CEORole OverviewWe are seeking a highly organized and proactive Executive Assistant (EA) with a strong hospitality background to support the Founders and CEO. The role requires excellent interpersonal skills, local PR knowledge, and the...