EA to CEO

4 days ago

Gurgaon, Haryana, India Cirrcle Up Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Position:
Executive Assistant to CEO

Experience:
6–10 Years

Location:
Gurgaon

Reporting To:
Chief Executive Officer

Role Overview:

We are seeking a highly organized, efficient, and dynamic
Executive Assistant to the CEO
to provide end-to-end executive and administrative support. The role requires strong coordination, advanced Microsoft Office skills, and the ability to handle sensitive information with utmost confidentiality. The ideal candidate should be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive & Administrative Support

  • Manage and maintain the CEO's daily calendar, appointments, meetings, and travel itineraries.
  • Coordinate domestic and international
    travel management
    , including visa processing, flight and hotel bookings, transportation, and travel expense reconciliation.
  • Handle scheduling conflicts, meeting priorities, and logistics with sound judgment.
  • Ensure the CEO is well-prepared for meetings, presentations, and key engagements by providing relevant documents, briefs, and background information.
  • Prepare, review, and edit correspondence, reports, and presentations using
    Advanced Excel
    ,
    Word
    , and
    PowerPoint
    .
  • Draft and manage professional communication on behalf of the CEO (emails, memos, letters, etc.).

Project Coordination & Reporting

  • Track progress on strategic initiatives, action items, and deliverables assigned by the CEO.
  • Prepare
    dashboards, reports, and presentations
    for management meetings and Board reviews.
  • Conduct research and compile data to support decision-making and presentations.
  • Coordinate with various departments to ensure timely flow of information and task completion.

Meeting & Event Management

  • Organize internal and external meetings, conferences, and team offsites.
  • Record and circulate minutes of meetings; follow up on key action items.
  • Liaise with vendors, clients, and external partners as required.

Office & Confidential Support

  • Maintain and manage confidential records, contracts, and sensitive business information.
  • Support in expense management, reimbursements, and budgeting activities for the CEO's office.
  • Represent the CEO's office with professionalism and discretion in all interactions.

Required Skills & Qualifications:

  • Graduate/Postgraduate in any discipline.
  • 6–10 years of relevant experience as an
    Executive Assistant
    , preferably supporting C-suite executives.
  • Advanced proficiency in MS Excel (pivot tables, dashboards, analytics), PowerPoint (professional presentations), and Word.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Ability to manage multiple stakeholders and priorities effectively.
  • High degree of integrity, confidentiality, and professionalism.

Key Attributes:

  • Proactive, resourceful, and detail-oriented.
  • Strong interpersonal and coordination skills.
  • Flexible and adaptable with a problem-solving mindset.
  • Demonstrates ownership and accountability in all tasks.

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