Executive Assistant To CEO

Position: Executive Assistant (EA) to the CEO-Female

Location: Orbit Projects Head Office, Gurgaon, Haryana

Experience Required: 5-10 years

Reporting To: CEO

Role Overview

The Executive Assistant (EA) to the CEO will serve as the strategic right hand to the Chief Executive Officer, ensuring seamless management of the CEOs priorities, decision-making processes, and cross-functional execution. This role goes beyond traditional administrative assistance and requires business acumen, analytical strength, and leadership presence.

The EA will act as a bridge between the CEOs office and the wider organization, ensuring alignment on strategic initiatives, driving accountability, and maintaining continuity in operations. This position demands discretion, speed, and strategic thinking to support the CEO in steering Orbits growth and execution agenda.

Key Responsibilities

1. CEO Office Management

• Manage and optimize the CEOs calendar, meetings, and travel.
• Anticipate requirements, prioritise tasks, and proactively streamline workflows.
• Serve as the first point of contact for stakeholders, clients, and senior leadership.

2. Strategic Support & Business Alignment

• Conduct research, data analysis, and business briefs to support CEO decisions.
• Track and monitor strategic projects and initiatives, ensuring alignment with CEOs vision.
• Assist in business performance reviews, preparing executive reports, presentations, and dashboards.

3. Cross-functional Coordination

• Collaborate with department heads (Projects, Procurement, Finance, HR, etc.) to ensure execution of CEO directives.
• Monitor critical deliverables, ensuring SOP adherence and timely closures.
• Act as office-in-charge in CEOs absence, ensuring operational continuity and decision-making support.

4. Meetings & Communication

• Organize and manage leadership reviews, client presentations, and board sessions.
• Draft agendas, prepare minutes, highlight action items, and track follow-ups.
• Prepare MIS reports, management dashboards, and business performance updates.

5. Confidential & High-Impact Projects

• Handle sensitive information with utmost discretion and integrity.
• Lead or support the CEO's special projects and strategic initiatives.
• Represent the CEO in select internal and external meetings when delegated.

Key Deliverables (KPIs)

• Seamless management of CEO's office, priorities, and time.
• Timely tracking and closure of strategic projects and initiatives.
• High-quality, accurate reports, dashboards, and board-level documentation.
• Effective cross-functional coordination to ensure CEO's directives are executed.
• Smooth decision-making support and continuity in the CEO's absence.

Why Join Orbit?

• Work directly with the CEO and senior leadership on high-impact strategic priorities and organizational initiatives.
• Gain cross-functional exposure across design, procurement, operations, and business development teams.
• Contribute to landmark commercial interior and furniture projects for leading corporate clients.
• Play a pivotal role in driving growth, execution excellence, and company-wide alignment.
• Be part of a company that values quality, innovation, professionalism, and gender-inclusive growth.
• Build a clear career pathway toward senior roles in Business Operations or as Chief of Staff.
• Join Orbit, where your insights and initiative directly influence business outcomes and leadership success

Requirements

Qualifications & Experience:

• Bachelor's degree required; MBA or equivalent post-graduate qualification preferred.
• 6–10 years of experience as an Executive Assistant, Chief of Staff, or Business Operations Specialist.
• Prior exposure to project-driven industries (construction, interiors, infrastructure, real estate) is highly desirable.
• Proven ability to multitask, prioritise, and manage high-pressure situations.
• Strong organizational, analytical, and presentation skills.
• Excellent communication and stakeholder management abilities.

High level of professionalism, discretion, and confidentiality