Executive Assistant to CEO

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO in maintaining Operational efficiency.

Key Responsibility Area (KRAs)

1. Strategic & Administrative Support

2. Manage the CEO's calendar — Agendas, schedule, reschedule, and earmark time around priorities

3. Manage the CEO's time with ruthless prioritization: block distractions, escalate only critical decisions
4. Maintain organized digital files, reports and records (email, presentations, reports, contacts)
5. Act as a communication bridge between the CEO and team leads to streamline decision-making
6. Share updates, reminders, and follow-ups across teams on behalf of the CEO

7. Help manage external communication with clients, collaborators, and vendors as directed

8. Support & Strategic Liaison

9. Act as the CEO's bridge with internal departments — ensuring zero leakage in updates, decisions, and delegated tasks

10. Filter and manage communication coming to the CEO: project escalations, HR issues, vendor delays, performance gaps etc
11. Maintain and track the CEO's action board: weekly tasks, project check-ins, hiring decisions, strategic priorities
12. Represent the CEO in internal reviews or external meetings when delegated
13. Coordinate daily, weekly and monthly internal performance briefings with Department Heads
14. Support the CEO in executing high-priority internal projects — across production, HR, marketing, and finance teams
15. Track deliverables and timelines; coordinate with Department Heads to ensure follow-through
16. Maintain dashboards and reports to monitor progress

17. Assist in drafting communications, proposals, reports, or documentation as required

18. Performance & Accountability System

19. Own weekly department-wise review trackers with metrics on task closure rate, quality flags, shoot execution gaps, and post-production delays
20. Collaborate with HR and Department Heads to maintain and monitor KPIs for team leads and key operators
21. Highlight recurring issues (attendance, data loss, missed deadlines) directly to CEO with proposed corrective actions

22. Maintain an internal "Fire List" (risk zones) and "Fast Lane List" (high performers) for executive visibility

23. Operations Management & SOP Enforcement

24. Track daily workflows across Pre-Production, Shoot, Post, and Delivery using ClickUp/Zoho dashboards
25. Flag blockers, delays, or missing SOP steps in team execution and follow through till resolved
26. Maintain and update operational dashboards for live project statuses, pending decisions, and cross-functional dependencies
27. Audit Internal task flows for time discipline, checklist usage, and documentation hygiene

Key Skills and Qualifications

1. Strong organizational and time management skills
2. Excellent verbal and written communication
3. Ability to maintain confidentiality and handle sensitive tasks with care
4. Proficiency in tools like Google Workspace, Zoho (CRM, Projects, Calendar, People), Zoho (or similar)
5. Good coordination and follow-up ability across departments
6. Basic understanding of creative production workflows or event timelines is a plus
7. Bachelor's degree in Business Administration, Communications, or a related field
8. 2+ years in an administrative, executive assistant, or operations support role
9. Experience working with leadership in a fast-moving company, preferably in media, events, or creative services
10. Familiarity with Zoho ecosystem is a strong advantage

Perks and Benefits

1. Exposure to Leadership: Directly work with senior management and gain insights into strategic decision-making
2. Learning Opportunities: Hands-on experience in event management, client coordination, and wedding planning operations
3. Career Growth: Scope to transition into operations, client servicing, or managerial roles within the company

*NOTE*

• Job location - Sector 43, Gurgaon, 122003
• Shift time- 10 am to 6:30 pm
• No. of working days - 6 days
• Need a candidate who can join immediately and have personal laptop.

Job Types: Full-time, Permanent

Pay: ₹15, ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid time off

Application Question(s):

• Do you have personal laptop?

Experience:

• Executive Assistant: 2 years (Preferred)

Location:

• Gurugram, Haryana (Preferred)

Work Location: In person