Executive Assistant to CEO

2 weeks ago


Manpada Thane Maharashtra, India Rainbow International School Full time

RAINBOW GROUP OF COMPANIES. THANE.

Job Title: Executive Assistant/Secretary

Department: [Relevant Department/Executive Office]

Reports To: CEO/CHAIRMAN

Summary:
We seek a highly organized and detail-oriented Executive Assistant/Secretary to provide comprehensive administrative duties ,ensuring smooth day-to-day operations and efficient management of their schedule, communications, and critical tasks.

Key Responsibilities:

- **Calendar Management**:

- Manage and maintain a complex calendar, scheduling appointments, meetings, and conferences with internal and external stakeholders.
- Prioritize meetings and effectively manage scheduling conflicts.
- Send timely meeting reminders and prepare agendas.
- **Communication Management**:

- Answer and direct phone calls in a professional manner.
- Compose and edit documents including letters, reports, presentations, and memos.
- **Travel Arrangements**:

- Coordinate all aspects of domestic and international travel including booking flights, accommodations, and ground transportation.
- Prepare travel itineraries and necessary documents
- **Administrative Tasks**:

- Maintain accurate and organized filing systems, both electronic and physical.
- Order office supplies and manage expense reports.
- Coordinate with other departments to ensure smooth workflow.
- Prepare meeting rooms and materials as needed.
- **Confidentiality**:

- Maintain strict confidentiality regarding sensitive information related to the executive and company matters.

Qualifications:

- **Education**:High School Diploma required, Associate's degree or relevant administrative certification preferred.
- **Experience**:Minimum of 4-5 years of experience as an Executive Assistant or similar role supporting a senior level executive.

PREFERENCE - MALE/FEMALE

Pay: ₹40,000.00 - ₹70,000.00 per month

Schedule:

- Day shift

Work Location: In person



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