Executive Assistant to CEO
2 weeks ago
RAINBOW GROUP OF COMPANIES. THANE.
Job Title: Executive Assistant/Secretary
Department: [Relevant Department/Executive Office]
Reports To: CEO/CHAIRMAN
Summary:
We seek a highly organized and detail-oriented Executive Assistant/Secretary to provide comprehensive administrative duties ,ensuring smooth day-to-day operations and efficient management of their schedule, communications, and critical tasks.
Key Responsibilities:
- **Calendar Management**:
- Manage and maintain a complex calendar, scheduling appointments, meetings, and conferences with internal and external stakeholders.
- Prioritize meetings and effectively manage scheduling conflicts.
- Send timely meeting reminders and prepare agendas.
- **Communication Management**:
- Answer and direct phone calls in a professional manner.
- Compose and edit documents including letters, reports, presentations, and memos.
- **Travel Arrangements**:
- Coordinate all aspects of domestic and international travel including booking flights, accommodations, and ground transportation.
- Prepare travel itineraries and necessary documents
- **Administrative Tasks**:
- Maintain accurate and organized filing systems, both electronic and physical.
- Order office supplies and manage expense reports.
- Coordinate with other departments to ensure smooth workflow.
- Prepare meeting rooms and materials as needed.
- **Confidentiality**:
- Maintain strict confidentiality regarding sensitive information related to the executive and company matters.
Qualifications:
- **Education**:High School Diploma required, Associate's degree or relevant administrative certification preferred.
- **Experience**:Minimum of 4-5 years of experience as an Executive Assistant or similar role supporting a senior level executive.
PREFERENCE - MALE/FEMALE
Pay: ₹40,000.00 - ₹70,000.00 per month
Schedule:
- Day shift
Work Location: In person
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