Executive Assistant To Ceo

JOB DESCRIPTION SECTION I BASIC INFORMATION ON THE POSITION UJR Name EA to CEO High Designation Role Name Executive Assistant to CEO Function Executive Office Sub Function Executive Office Band 3 Manager Individual Contributor Individual contributor SBU Realty Location Thane UJR Code SECTION II ORGANIZATIONAL RELATIONSHIPS Direct Reporting Indirect Dotted Reporting Next Level or Skip Level Supervisor Manager Immediate Supervisor Manager CEO Position EA to CEO Number of positions reporting to the role 0 Position titles of reportees NA SECTION III PURPOSE OF THE ROLE Assists the CEO with daily administrative duties that include managing Executive Project delivery composing and preparing correspondence itineraries and agendas and compiling documents and reports for meetings SECTION IV KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE Key Responsibilities Planning Co-ordination Pre-Construction Construction Phase Planning i Integrated micro level planning scheduling of multi discipline activities viz - Liaison Design Pre Construction activities Marketing Sales etc ii Preparing Tracking the approved schedule till project launch start of construction activities iii Raising flag on regular basis to enable informed decision making for management on all delays iv Performing weekly review and communicating critical actions to the Projects Execution team v Delay analysis and incorporating learning in the future progress vi Coordinate with the on-site Project team for conducting review meetings involving contractors consultants etc vii Coordinate with Liaison Team to ensure uninterrupted Construction at site by obtaining all necessary statutory stage wise approvals including the Occupation Completion Certificates Costing Budgeting a Ensure accurate estimation costing of present and future projects b Prepare cost-review statements of various projects c Analyse project requirements project feasibility data contingencies etc d Prepare consolidated budget for the project and obtain the approval of top management e Guide team members in costing budgeting to ensure cost incurred till date and cost to complete statements are generated as and when required Project Management a Coordinating with Architects Consultants etc for Master Plan Design Development along with design team b Co-ordinate Risk register and maintain it to address project level risk c Assist in evaluation of the right execution strategy for phase wise development integrating the stages of statutory approvals launch plan cash flow requirement and business needs d Evaluating assisting in appointment of suitable consultants in the area of setting Best Practices of Real Estate Operation Finance a Assist in overall financial performance by providing timely financial analysis highlighting monthly performance key variances and recommending immediate corrective actions to improve cost efficiencies Market Research Marketing Sales a Conduct periodic market study regarding the Product Options b Assist in Market Research Assignments c Assist in developing Marketing Strategy for the Project d Assist in revenue and resource optimization pricing goal setting and annual business planning with respect to Marketing Sales and CRM e Undertake Strategic planning initiatives including corporate positioning in market competitive analysis customer segment selection penetration plans and related product positioning SECTION V KEY RESULT AREAS Key performance goals for the role Critical outcomes of a job contributing to the organization s and role s success Weightage should add up to100 1 Day to day co-ordination with HOD s for agenda setting and critical item - briefing to CEO 2 Communicate directly and on behalf of the CEO with HOD s and external stake holders on matters related to CEO s agenda points 3 Provide a bridge for smooth communication between the CEO s office and internal department 4 Works closely and effectively with the CEO 40 1 Preparing Dashboards MIS Progress Report highlighting key risk and opportunities to the CEO a Daily Sales Collection and Marketing MIS b CMD Real Estate Review presentation c Weekly construction update d Board Review Presentation e Any other reports as and when required 20 1 Quarterly tracking of relevant competition chosen 5 listed entities Finalization of format and benchmarking key parameters 2 Preparing a Detailed Operational Plan for future projects and tracking it on monthly basis 3 Assisting CEO in preparing strategies based on current trend and market analysis 20 1 Preparing PE Investor presentation for CEO as and when required 2 Researching real estate news on daily basis and circulating to CEO HOD s 20 TOTAL 100 SECTION VI FINANCIAL ACCOUNTABILITY GEOGRAPHICAL SCOPE as applicable Financial Accountability with exclusive authority NA Geographical Scope Thane SECTION VII KNOWLEDGE EXPERIENCE SKILLS AND ABILITIES Education Qualification MBA from a reputed Institute BE Civil BArch will be an added advantage Technical Professional Knowledge required What someone NEEDS TO KNOW 10-12 years in Project Planning Estimation Cost Control in Residential Commercial Retail real estate development essentially in a corporate environment Experience required What someone NEEDS TO HAVE DONE Real estate development essentially in a corporate environment experience supporting the COO CEO is a must Essential RLC for the role Essential Leadership Competencies that need to be demonstrated or how they NEED TO BEHAVE Drive results Active collaboration Invlusive leadership Personal Attributes required Personal qualities motivations and preferences likely to enhance performance in the role Self Discipline and should have the motivation for learning new things Ensures proper planning and time management Domain Functional skills required MSP MS Office Using various research sites to benchmark data SECTION VIII KEY INTERACTIONS Internal Key interactions within the organization Nature or purpose of interaction All HODs For coordianting meetings and calendars External Key Interactions outside the organization Nature or purpose of interaction Vendors agencies and consultants As per the business requirements