Executive Assistant to CEO

**Overview**

The Executive Assistant to the CEO plays a critical role within the organization, serving as a key support professional to the Chief Executive Officer. This position is fundamental in ensuring the CEO's schedule is managed efficiently, projects are prioritized, and communication flows seamlessly within the company. The Executive Assistant acts as a gatekeeper, managing access to the CEO and facilitating interactions with both internal teams and external stakeholders. Effective project management, exceptional organizational skills, and a strong sense of confidentiality are vital, as the role often involves handling sensitive information and critical initiatives. The Executive Assistant will also be involved in strategic planning meetings and need to demonstrate a high degree of professionalism and discretion, while also being adaptable to the dynamic needs of the executive office. Through their advanced administrative capabilities and proactive approach, the Executive Assistant will significantly contribute to maximizing the efficiency and effectiveness of the CEO’s office and, ultimately, to the overall success of the organization.

**Key Responsibilities**
- Manage and maintain the CEO’s calendar, ensuring efficient time allocation for meetings and events.
- Coordinate all travel arrangements for the CEO, including flights, accommodations, and transportation.
- Prepare and organize meeting agendas and materials, including presentations and reports.
- Act as a primary point of contact for internal and external stakeholders on behalf of the CEO.
- Draft and edit correspondence, reports, and other significant documents.
- Schedule, coordinate, and attend meetings, taking minutes and following up on action items.
- Maintain confidential files and records, ensuring sensitive information is handled appropriately.
- Assist in the preparation of annual budgets and financial reports for the CEO’s review.
- Conduct research and compile information for various projects as directed by the CEO.
- Manage special projects and initiatives on behalf of the CEO.
- Facilitate communication between the CEO and employees across different departments.
- Maintain an organized filing system for both digital and physical documents.
- Ensure the CEO is well-prepared for meetings by providing necessary briefs and updates.
- Respond to inquiries and requests promptly and professionally.
- Perform general administrative duties such as ordering supplies and managing office logistics.

**Required Qualifications**
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an executive assistant or in a similar role supporting senior executives.
- Exceptional organizational skills and the ability to manage multiple priorities effectively.
- Strong written and verbal communication abilities.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software.
- Ability to handle confidential information with discretion.
- Strong problem-solving capabilities and resourcefulness.
- Demonstrated ability to operate in a fast-paced environment and adapt to rapidly changing situations.
- Previous experience in a corporate or executive office setting is preferred.
- Excellent time management skills with a focus on deadlines.
- Ability to work independently and collaboratively with teams.
- Strong attention to detail and accuracy in work produced.
- Familiarity with basic financial concepts and reporting practices.
- Positive attitude with a proactive approach to tasks and challenges.

**Job Types**: Full-time, Permanent

Pay: ₹14,946.92 - ₹60,000.00 per month

Schedule:

- Morning shift

Application Question(s):

- Your current salary?

Work Location: In person