Executive Assistant to CEO

**Job Title: Executive Assistant to CEO**

As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO in managing their daily schedule, communication, and administrative tasks. You will act as the primary point of contact between the CEO and internal/external stakeholders, coordinating meetings, managing correspondence, and providing logístical support. Your duties include:
**Administrative Support**:

- **Calendar Management**: Manage the CEO's calendar, scheduling appointments, meetings, and events. Coordinate logistics, arrange travel, and prepare itineraries as needed.
- **Meeting Coordination**: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings, take minutes, and follow up on action items to ensure timely completion.
- **Document Management**: Draft, edit, and proofread documents, presentations, and reports as requested by the CEO. Maintain electronic and physical files, records, and archives in an organized and accessible manner.
- **Correspondence**: Draft, review, and distribute internal and external correspondence, memos, and announcements. Ensure accuracy, clarity, and confidentiality in all communications.
- **Travel Arrangements**: Arrange domestic and international travel for the CEO, including flights, accommodations, transportation, and visas. Coordinate travel logistics and provide support during trips as needed.

**Stakeholder Engagement**:

- **Internal Liaison**: Serve as a liaison between the CEO and internal departments, teams, and employees. Facilitate communication, coordinate meetings, and disseminate information on behalf of the CEO.
- **External Relations**: Represent the CEO in interactions with external stakeholders, including clients, partners, investors, and media. Manage relationships, coordinate meetings, and facilitate communication to advance organizational goals.

**Special Projects**:

- **Strategic Initiatives**: Support the CEO in executing strategic initiatives, projects, and special assignments. Conduct research, analyze data, and prepare presentations or reports to support decision-making and planning.
- **Event Planning**: Assist in planning and coordinating corporate events, conferences, and off-site meetings attended by the CEO. Manage logistics, vendor relationships, and event execution to ensure successful outcomes.

**Confidentiality and Discretion**:

- **Confidentiality**: Handle sensitive information and matters with discretion, integrity, and confidentiality. Maintain confidentiality of executive discussions, proprietary data, and personal matters related to the CEO and organization.

**Qualifications**:

- Bachelor's degree in business administration, communications, or a related field preferred.
- Proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives.
- Exceptional organizational skills, attention to detail, and ability to multitask and prioritize tasks effectively.
- Strong written and verbal communication skills, with the ability to communicate professionally and confidently with internal and external stakeholders.
- Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Discretion, confidentiality, and professionalism in handling sensitive information and executive correspondence.
- Adaptability and flexibility to accommodate changing priorities, schedules, and deadlines in a fast-paced environment.
- Proactive mindset, with the ability to anticipate needs, solve problems, and take initiative to support the CEO and enhance productivity.
- Strong interpersonal skills, with the ability to build rapport, collaborate with diverse teams, and represent the CEO effectively.
- Experience in event planning, project management, or strategic initiatives is a plus.

**Salary**: ₹25,000.00 - ₹75,000.00 per month

Schedule:

- Day shift

**Experience**:

- EXECUTIVE ASSISTANT: 10 years (preferred)

**Language**:

- English (preferred)

Ability to Relocate:

- Navi Mumbai, Maharashtra: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 9820012057