Event Procurement

2 days ago


Noida Uttar Pradesh, India VMS Events Full time

1. **End-to-End Event Operations**
- **Venue & Logistics Management**: Identify, negotiate, and contract venues (capacity, permits, safety compliance), coordinate transportation, accommodation, rentals, and on-site logistics.
- **Event Execution**: Lead seamless setup and teardown, manage vendor teams, coordinate with creative and technical staff, and be the go-to contact during live deployments.
- **Operational Oversight**: Create and oversee operational plans, budgets, timelines, safety protocols, and key performance indicators like on-time setup and budget adherence.

2. **Strategic Procurement**
- **Sourcing & Vendor Management**: Research and evaluate suppliers across categories—AV, decor, catering, logistics, entertainment—ensuring quality and cost-efficiency.
- **Contract Negotiation**: Secure favorable terms, including pricing, payment, cancellation policies, and long-term partnerships aligned with budget and brand standards.
- **Budget & Cost Control**: Track spending, compare estimates against actuals, identify savings via bulk deals or tax advantages (e.g., GST, service charges).

3. **Supplier Relationship & Performance**
- **Relationship Management**: Build mutually beneficial ties with suppliers, monitor performance via regular feedback and scorecards.
- **Performance Evaluation**: Conduct vendor audits, resolve disputes (e.g., delivery delays or quality issues), and maintain supplier databases/documentation.

4. **Compliance, Risk & Quality Management**
- **Legal & Regulatory Adherence**: Ensure procurement and event operations comply with Indian laws (e.g., Contract Act, BIS, GST) and venue-specific rules.
- **Risk Mitigation**: Develop backup sourcing plans, diversify suppliers, and troubleshoot unexpected disruptions swiftly.

5. **Planning, Analytics & Coordination**
- **Forecasting & Inventory Management**: Collaborate with creative, production, and logistic teams to anticipate requirements and track inventory/timelines.

Pay: ₹50,000.00 - ₹65,000.00 per month

**Benefits**:

- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person



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