Occupancy Planner

JLL supports the Whole You, personally and professionally.
Space Occupancy & Planning Management
Account Management - Work Dynamics (India)
**What this job involves**:
Putting safety in your hands
First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.
Space Occupancy and Planning Management
At a site or campus level, support the development and delivery of Space Planning solutions in line with Property Strategies that meet the Business needs for space and / or changes to space allocations
Design and Physical planning, Space request management
Provide periodically cost and space layout options
Site level allocation blocking, stacking, adjacency, and planning
Develop migration plans and sequencing of group-level and individual moves
Manage and maintain CAD /CAFM / IWMS data to ensure accuracy of reporting and maintain files for aspects like FF, space management, building architecture etc
Maintenance and analyse occupancy and space utilization database support to FM service. Would be good to propose employee experience enhancement ideas as value add
Maintain all managed facility furniture, establish furniture & equipment inventory tracking with up-to-date furniture and equipment inventory list.
Provide accurate headcounts for all the managed facilities
Facilitate and/or resolves planning issues identified in the customer planning meetings with MAC team
Integration of the tactical plan into the strategic forecast of business space requirements
Support the preparation of communications that assist the Business Reps / other involved parties to understand the proposed accommodation solutions including preparation of (‘to / from’) floor plans / stack plans, summarised data, spend approval documents, etc.
Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions.
Supports data accuracy audits
Collaborate on site-specific Planning Strategies with RE&F Managers and the Occupancy Planners
Act as POC for site and campus level space requests
Technology Management
Ensure the Functionality of the tool
Regular Updates based on BU movements
Addition / Deletion of spaces for the visibility of BUs to plan for their occupancy
Recommendation to enhance the features
Dashboard for quick analysis
Report Management
Update regularly to clients and JLL Leaders on overall plan & execution
Convert Data to Dashboard based on Data Analytics
Prepare and present the deck for effective decision making
Team Management
Lead the team and guide as appropriate
Maintain the morale of the team despite different situations
Recognize and motivate each member and elevate when required
Appraisal management
Treat team members equally and give equal opportunities
JLL Other Stake Holders Management
With Business Units for the space needs
With Asset Teams for allocation & deallocation of assets
With IT Team for Server managements as per movements
With Physical Security Team
With international teams for new initiatives, lessons learnt and standardization
Training and Development
Ensure to download the new features to the team for continuous improvement
Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
Preserve training records and materials for future reference
Being dedicated to great results
You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.
A typical day for you also involves contact with vendors—reviewing their services and coordinating with them for the resolution of any service issues.
Core facilities management skills
If you’re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.
Outstanding team prowess
Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that’s great—the ability to bring about positive changes and follow through with them will come in handy for this role.
**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, compet