Occupancy Planner

**JLL empowers you to shape a brighter way**.

**Space Occupancy & Planning Management**

**Account Management - Work Dynamics (India)**

**What this job involves**:
**Putting safety in your hands**

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.

**Space Occupancy and Planning Management**
- At a site or campus level, support the development and delivery of Space Planning solutions in line with Property Strategies that meet the Business needs for space and / or changes to space allocations
- Design and Physical planning, Space request management
- Provide periodically cost and space layout options
- Site level allocation blocking, stacking, adjacency, and planning
- Develop migration plans and sequencing of group-level and individual moves
- Manage and maintain CAD /CAFM / IWMS data to ensure accuracy of reporting and maintain files for aspects like FF, space management, building architecture etc
- Maintenance and analyse occupancy and space utilization database support to FM service. Would be good to propose employee experience enhancement ideas as value add
- Maintain all managed facility furniture, establish furniture & equipment inventory tracking with up-to-date furniture and equipment inventory list.
- Provide accurate headcounts for all the managed facilities
- Facilitate and/or resolves planning issues identified in the customer planning meetings with MAC team
- Integration of the tactical plan into the strategic forecast of business space requirements
- Support the preparation of communications that assist the Business Reps / other involved parties to understand the proposed accommodation solutions including preparation of (‘to / from’) floor plans / stack plans, summarised data, spend approval documents, etc.
- Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions.
- Supports data accuracy audits
- Collaborate on site-specific Planning Strategies with RE&F Managers and the Occupancy Planners
- Act as POC for site and campus level space requests

**Technology Management**
- Ensure the Functionality of the tool
- Regular Updates based on BU movements
- Addition / Deletion of spaces for the visibility of BUs to plan for their occupancy
- Recommendation to enhance the features
- Dashboard for quick analysis

**Report Management**
- Update regularly to clients and JLL Leaders on overall plan & execution
- Convert Data to Dashboard based on Data Analytics
- Prepare and present the deck for effective decision making

**Team Management**
- Lead the team and guide as appropriate
- Maintain the morale of the team despite different situations
- Recognize and motivate each member and elevate when required
- Appraisal management
- Treat team members equally and give equal opportunities

**JLL Other Stake Holders Management**
- With Business Units for the space needs
- With Asset Teams for allocation & deallocation of assets
- With IT Team for Server managements as per movements
- With Physical Security Team
- With international teams for new initiatives, lessons learnt and standardization

**Training and Development**
- Ensure to download the new features to the team for continuous improvement
- Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
- Preserve training records and materials for future reference

**Being dedicated to great results**

You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.

A typical day for you also involves contact with vendors—reviewing their services and coordinating with them for the resolution of any service issues.

**Core facilities management skills**

If you’re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.

**Outstanding team prowess**

Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that’s great—the ability to bring about positive changes and follow through with them will come in handy for this role.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an ent