Executive Personal Assistant

2 weeks ago

Salt Lake Kolkata West Bengal, India Vivre Panels Pvt Ltd Full time

Vivre Panels, a leading manufacturer specializing in interior design and architecture wall panels, is seeking a proactive and organized Executive Assistant to support our Managing Director (MD). In this role, you will handle administrative tasks, coordinate meetings, manage communication.

**Responsibilities**:
Administrative Support: Manage the MD's calendar, schedule meetings, arrange travel, handle expenses, and prioritize tasks to optimize productivity.

Meeting Coordination: Organize internal and external meetings, conferences, and events, ensuring smooth logistics and prepared materials.

Documentation and Reporting: Prepare and review documents, reports, and presentations while maintaining confidentiality and accuracy. Assist with data analysis and research.

Project Support: Collaborate with the MD on key projects, ensuring deadlines are met and stakeholders updated on progress.

Travel Management: Handle travel arrangements, including flights, accommodations, and visas, to ensure seamless travel experiences.

Confidentiality: Maintain utmost discretion in handling sensitive information to ensure security and privacy.

Relationship Management: Cultivate positive relationships with internal teams and external partners, representing the MD professionally.

Special Projects: Contribute to various initiatives, supporting the organization's success.

**Requirements**:
Proven experience as an Executive Assistant, preferably supporting C-suite executives.

Excellent organizational and time management skills, capable of multitasking and meeting tight deadlines.

Strong communication and interpersonal skills, adept at engaging with individuals at all levels.

Proficiency in Microsoft Office Suite and collaboration platforms.

**Salary**: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Salt Lake, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)

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