Personal Assistant

4 hours ago

Kolkata West Bengal, India FINPLUS ADVISORY SERVICES PRIVATE LIMITED Full time

**Job Title: Personal Assistant To MD**

**Requirement: Immediate**

**Gender: Female (Preferable)**

**Opening: 1**

**Location: Bhowanipore, Kolkata**

**Relevant Experience: 5 years & above**

**Key Responsibilities**:
**1. Calendar Management**:

- Schedule and coordinate appointments, meetings, and events for the executive.
- Manage and prioritize the executive's calendar, ensuring efficient use of time.

**2. Communication**:

- Act as a liaison between the executive and internal/external contacts.
- Handle phone calls, taking messages, and ensuring timely responses.

**3. Travel Arrangements**:

- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all necessary arrangements are in place.

**4. Meeting Coordination**:

- Organize and coordinate meetings, conferences, and other events.
- Prepare meeting materials, agendas, and minutes as required.

**5. Document Management**:

- Manage and organize documents, reports, and presentations.
- Assist in drafting, editing, and proofreading documents as needed.

**6. Administrative Support**:

- Handle general administrative tasks, such as filing, data entry, and office organization.
- Prepare expense reports and track budgetary expenditures.

**7. Confidentiality**:

- Maintain a high level of confidentiality in handling sensitive information.
- Handle confidential documents and information with discretion.

**8. Problem Solving**:

- Anticipate and resolve logístical and administrative issues proactively.
- Take initiative to address challenges and ensure the smooth operation of the executive's office.

**9. Technology Proficiency**:

- Proficient use of office software, scheduling tools, and communication platforms.
- Stay updated on relevant technology and tools to enhance efficiency.

**Qualifications**:

- Proven experience as an personal assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and handle multiple tasks simultaneously.
- Discretion and the ability to maintain confidentiality.
- Flexibility and adaptability to changing priorities.
- Professionalism and a positive, proactive attitude.

Pay: ₹20,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 5 years (required)
- Microsoft Office: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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