Personal Assistant or Secretary

8 hours ago

Kolkata West Bengal, India BDS Consultancy Full time

Personal assistant cum Sectrary

**Administrative Support **:Manage and organize the executive's schedule, including arranging appointments, meetings, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Maintain and update filing systems, both electronic and physical.

**Calendar Management**:Coordinate and schedule meetings, conferences, and events.
Keep track of deadlines and ensure that the executive is aware of upcoming commitments.

**Travel Arrangements**:Make travel arrangements, including booking flights, hotels, and transportation.
Prepare travel itineraries and ensure that all necessary arrangements are in place.

**Office Management**:Oversee the smooth operation of the executive's office.
Order and maintain office supplies.
Handle basic bookkeeping tasks, such as expense tracking and reimbursement.

**Communication Liaison**:Act as a liaison between the executive and other staff members or external parties.

**Information Management**:Manage and organize information, both digital and physical, to ensure easy access and retrieval.
Conduct research and compile data as needed.

**Confidentiality**:Handle sensitive information with discretion and maintain confidentiality.

**Task Delegation**:Assist in task delegation and follow up on deadlines to ensure timely completion.

**Problem Solving**:Anticipate and address problems before they arise, and provide solutions when necessary.

**Technology Proficiency**:Be proficient in using office software such as word processing, spreadsheet, and presentation tools.
Familiarity with communication and collaboration tools is often required.

**Event Planning**:Assist in planning and coordinating events, both internal and external.

**Adaptability**:Be flexible and able to adapt to changing priorities and tasks.

**Professionalism**:Represent the executive and the organization in a professional manner in all interactions.

**Salary**: ₹30,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Work Location: In person

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