Office Administrator

10 hours ago

Noida Uttar Pradesh, India Prodrug Pharmacy Full time

**Job Overview**:
**Preferred Gender**: Female
- Note: Gender preference is to encourage diversity in the workplace. We are an equal opportunity employer and encourage all qualified applicants to apply._

**Key Responsibilities**:

- **Office Administration**:

- Oversee day-to-day office operations, including maintaining office supplies and equipment, managing schedules, and organizing meetings.
- Organize and maintain filing systems, ensuring proper documentation of all office records, correspondence, and contracts.
- **Pharmaceutical/Medical Support**:

- Manage the stock of medical supplies, pharmaceuticals, and inventory in the office, ensuring items are well-organized and re-ordered as necessary.
- Liaise with suppliers, pharmacists, or healthcare providers to ensure timely and accurate stock replenishment.
- Assist in ensuring compliance with relevant health and safety regulations, including maintaining updated records for pharmaceutical products.
- **Patient/Client Coordination**:

- Assist in patient or client coordination, managing appointments and assisting with inquiries.
- Ensure accurate data entry for patient records, prescriptions, or service details.
- **Communication & Team Support**:

- Act as the first point of contact for office visitors, customers, and clients, providing professional customer service.
- Provide administrative support to senior management, including preparing reports, presentations, and scheduling meetings.
- Coordinate with various departments to ensure smooth workflow and timely completion of tasks.
- **Billing & Financial Support**:

- Assist with invoicing, billing, and maintaining financial records.
- Coordinate with finance teams for billing and accounting purposes.

**Required Skills & Qualifications**:

- **Educational Qualification**:

- Minimum of a high school diploma or equivalent (preferably in the medical or pharmaceutical field).
- Certification or degree in office administration or related fields (preferred).
- **Experience**:

- Prior experience working in a pharmaceutical store, hospital, or healthcare setting is preferred.
- Proven experience in office coordination, administrative tasks, or customer service roles.
- Familiarity with medical supplies, pharmaceuticals, and basic healthcare terminology is a plus.
- **Skills**:

- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Basic knowledge of healthcare regulations and pharmaceutical inventory management.
- Ability to multitask and work under pressure.
- Attention to detail with a focus on accuracy and quality.
- **Personal Attributes**:

- Strong interpersonal skills with a customer-centric approach.
- Proactive, adaptable, and able to work independently or as part of a team.
- Professional demeanor with a high level of discretion and confidentiality.

**How to Apply**:
Pay: ₹10,000.00 - ₹12,000.00 per month

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

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