Executive Assistant to CEO

6 days ago

Vadod Surat Gujarat, India BIOFICS PRIVATE LIMITED Full time

The Executive Assistant to the CEO is responsible for providing high-level administrative support to the CEO. The role requires a highly organized and proactive individual who can manage a wide range of executive and administrative tasks. The EA will act as a gatekeeper and liaison, ensuring the smooth operation of the CEO’s office and handling a variety of confidential matters with discretion.

**Key Responsibilities**:

- **Calendar Management**:
Organize and maintain the CEO’s calendar, scheduling meetings, appointments, and travel plans.

Prioritize and adjust appointments to ensure maximum efficiency.
- **Communication Management**:
Prepare and manage correspondence, ensuring timely responses to important inquiries.
- **Meeting Coordination**:
Organize and coordinate meetings, both in-person and virtual, including preparing agendas, meeting materials, and taking minutes.

Follow up on action items post-meeting to ensure completion.
- **Travel Management**:
Arrange complex travel itineraries, including flights, accommodation, and ground transportation.

Ensure travel plans are aligned with the CEO’s schedule and business needs.
- **Project Management**:
Assist with planning and execution of special projects, collaborating with internal teams.

Track deadlines, deliverables, and progress for key initiatives.
- **Confidentiality & Discretion**:
Handle sensitive and confidential information with the utmost professionalism and discretion.

Act as a trusted advisor to the CEO, offering administrative support on a variety of confidential matters.
- **Document Preparation**:
Draft, proofread, and edit reports, presentations, and other documents for the CEO.

Ensure documents are formatted professionally and are in line with company standards.
- **Client & Stakeholder Liaison**:
Coordinate with senior management, clients, and key stakeholders on behalf of the CEO.

Maintain professional relationships with internal and external contacts.
- **Event Planning**:
Plan and organize events, conferences, or executive functions as needed.

Ensure all logístical aspects are covered for the successful execution of these events.
- **Other Administrative Support**:
Provide administrative support for the CEO’s personal tasks as necessary.

Assist with office organization and improvements to streamline daily operations.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Weekend availability

Supplemental Pay:

- Overtime pay
- Yearly bonus

Work Location: In person

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