Executive Assistant

18 hours ago

Hyderabad Telangana, India Novartis Full time

**Summary**:
The Executive Assistant will provide high-quality executive administrative support to the Head of Business Solutions International. This role involves managing, planning, coordinating, and communicating administrative and organizational assignments with a high business impact. The Executive Assistant will act as an active business partner, ensuring productivity through routine administrative activities as well as non-routine activities and special projects.

**About the Role**:
**Executive Assistant**

**Location - Hyderabad #LI Hybrid**

**Major accountabilities**:
**General Administrative Support**:

- Manage complex administrative and organizational assignments independently.
- Handle general administrative tasks and maintain administrative processes.
- Inform, advise, and support the Head of Business Solutions International and the team on processes, guidelines, and services specific to the department

**Meeting and Travel Management**:

- Schedule and manage on-site, off-site, and virtual meetings across international time zones.
- Organize and maintain logistics for business travel, including visas and reservations.
- Submit expense reports as needed

**Project Coordination**:

- Act as a project coordinator/manager for administrative projects, including design, planning, implementation, and communication.
- Support optimization of current processes and introduction of new or modified processes

**Documentation and Communication**:

- Prepare technical presentations, graphs, spreadsheets, and management reports.
- Take minutes during key meetings and department meetings

**Stakeholder Management**:

- Cover all administrative tasks to manage internal and external stakeholders.
- Arrange and follow up on national and international travel arrangements involving multiple locations and individuals

**Minimum Requirements**:

- Bachelor’s degree or equivalent experience.
- Strong organizational and time-management skills, with the ability to prioritize tasks.
- Excellent verbal and written communication skills, with a keen attention to detail.
- Tact and confidentiality in handling sensitive, confidential information.
- Ability to balance multiple priorities while remaining proactive, adaptable, and efficient.
- Advanced technical skills including MS Word, Excel, and PowerPoint

**Work Experience**:

- 5+ years of experience providing administrative professional support to senior executives.
- Experience working in a large, dynamic, fast-paced, and highly matrixed organization.
- Experience arranging international travel and expense reimbursement.
- Project management certification is a plus

**Skills**:

- Proactive thinking and managing challenges.
- Effective communication and customer-focused solutions.
- Cross-cultural experience and managing diversity.
- Collaborating across boundaries and best practice sharing

**Commitment to Diversity and Inclusion**:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Division

International

Business Unit

Universal Hierarchy Node

Location

India

Site

Hyderabad (Office)

Company / Legal Entity

IN10 (FCRS = IN010) Novartis Healthcare Private Limited

Functional Area

Marketing

Job Type

Full time

Employment Type

Regular

Shift Work

No

**Accessibility and accommodation**:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

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