Executive Assistant

JLL supports the Whole You, personally and professionally.
**Job Description**:
Position Overview
Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.
Key Responsibilities
Administrative Support
Manage complex executive calendars and scheduling
Coordinate meeting preparation, agendas, and materials
Handle confidential correspondence and communications
Process expense reports
Maintain organized filing and document management systems
Prepare reports, presentations, and executive briefings
Communication & Liaison
Serve as primary contact between executives and stakeholders
Screen and prioritize all incoming communications
Draft correspondence, memos, and professional documents
Facilitate cross-departmental communication
Handle client and partner inquiries professionally
Coordinate with external vendors and service providers
Project & Event Management
Support strategic initiatives and special projects
Coordinate cross-functional team activities
Plan and execute executive meetings and events
Manage conference and seminar logistics
Oversee office events and team activities
Travel & Logistics
Arrange complex domestic and international travel
Coordinate meeting logistics and venue bookings
Handle visa requirements and travel documentation
Manage last-minute changes and emergency arrangements
Process travel expense reconciliation
Coordinate ground transportation and accommodations
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent experience
5+ years executive assistant experience
Corporate or professional services background preferred
C-level executive support experience advantageous
Technical Skills
Advanced Microsoft Office Suite proficiency
Video Conferencing platforms expertise
Expense management systems experience
Database and CRM navigation skills
Document management systems knowledge
Social media and digital communication tools
Core Competencies
Exceptional written and verbal communication
Outstanding organizational abilities
High discretion and confidentiality standards
Independent work capability with mínimal supervision
Strong problem-solving and critical thinking skills
Professional demeanor and appearance
Multitasking and priority management expertise
Attention to detail and accuracy
Flexibility for extended hours when needed
Proactive and anticipatory approach
Preferred Qualifications
Commercial real estate industry experience
Project management tools proficiency
Multiple language capabilities
Event planning experience
Budget management skillsJob Description
Position Overview
Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.
Key Responsibilities
Administrative Support
Manage complex executive calendars and scheduling
Coordinate meeting preparation, agendas, and materials
Handle confidential correspondence and communications
Process expense reports
Maintain organized filing and document management systems
Prepare reports, presentations, and executive briefings
Communication & Liaison
Serve as primary contact between executives and stakeholders
Screen and prioritize all incoming communications
Draft correspondence, memos, and professional documents
Facilitate cross-departmental communication
Handle client and partner inquiries professionally
Coordinate with external vendors and service providers
Project & Event Management
Support strategic initiatives and special projects
Coordinate cross-functional team activities
Plan and execute executive meetings and events
Manage conference and seminar logistics
Oversee office events and team activities
Travel & Logistics
Arrange complex domestic and international travel
Coordinate meeting logistics and venue bookings
Handle visa requirements and travel documentation
Manage last-minute changes and emergency arrangements
Process travel expense reconciliation
Coordinate ground transportation and accommodations
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent experience
5+ years executive assistant experience
Corporate or professional services background preferred
C-level executive support experience advantageous
Technical Skills
Advanced Microsoft Office Suite proficiency
Video Conferencing platforms expertise
Expense management systems experience
Database and CRM navigation skills
Document management systems knowledge
Social media and digital communication tools
Core Competencies
Exceptional written and verbal communication
Outstanding organizational abilities
High discretion and confidentiality standards
Independent work capability with mínimal supervision
Strong problem-solving and critical thinking skills
Professional demeanor and appearance
Multitasking and priority management expertise
Attention to detail and accuracy
Flexibility for extended hours when needed
Proactive and anticipatory approach
Preferred Qualifications
Commercial real estate industry experienc