Executive Secretary to CEO

3 days ago

Bengaluru Karnataka, India MySccai Bharat Construction Bangalore Full time

**About the Role**:
**Key Responsibilities**:Administrative Support**:

- Manage and maintain the CEO’s calendar — scheduling meetings, appointments, and travel.
- Prepare reports, presentations, and documents as required by the CEO.
- Maintain and organize confidential files, records, and documents.

**Communication & Coordination**:

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft professional correspondence, meeting notes, and executive summaries.
- Coordinate with department heads and senior leadership on behalf of the CEO.

**Meetings & Events**:

- Organize and prepare for executive meetings, board meetings, and special events.
- Prepare meeting agendas, take minutes, and ensure timely follow-ups.
- Handle logistics for meetings, conferences, and events (on-site and off-site).

**Travel & Itinerary Management**:

- Arrange domestic and international travel, including flights, hotels, visas, and transportation.
- Prepare detailed travel itineraries and handle any travel-related changes or emergencies.

**Executive Assistance**:

- Anticipate the needs of the CEO and proactively manage tasks and priorities.
- Assist in personal tasks and administrative duties as needed.
- Uphold a high level of discretion and confidentiality at all times.

**Key Requirements**:

- Bachelor’s degree in Business Administration, Management, or related field.
- 3-7 years of experience in a similar executive assistant or secretarial role.
- Excellent written and verbal communication skills.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of professionalism, integrity, and discretion in handling confidential information.
- Strong organizational and multitasking skills with attention to detail.
- Ability to work independently and handle pressure in a fast-paced environment.

**Preferred Skills**:

- Experience working with senior-level executives or in a corporate environment.
- Familiarity with calendar management tools (e.g., Google Calendar, Microsoft Outlook).
- Time management and crisis-handling capabilities.
- Bilingual or multilingual skills are a plus.

**Why Join Us?**
- Work directly with top-level leadership.
- High-impact role with visibility across the organization.
- Professional growth in a dynamic and fast-paced environment.
- Collaborative and respectful work culture.

Pay: ₹12,579.02 - ₹53,401.85 per month

**Benefits**:

- Provident Fund

Work Location: In person

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