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Personal Secretary to CEO

3 weeks ago

HSR Layout Bengaluru Karnataka, India Thorsignia Full time

**Thor Signia** is a rapidly expanding **Multinational Technology Enterprise** with operational hubs across **Singapore, Dubai, Australia, Saudi Arabia, Malaysia, and India**.

With innovation at our core, we are now looking for a **Personal Secretary Executive**to support the **CEO** and help steer our global momentum with unmatched precision, professionalism, and presence.

**Role Summary**:
This is a **top-tier executive operations and support role**, demanding high agility, intelligence, and trust. As the CEO’s right hand, you’ll be responsible for managing high-level schedules, confidential interactions, global travel, and executive communications — all while maintaining an immaculate, globally presentable image.

We are seeking a highly organized and responsible Personal Assistant to provide comprehensive secretarial and administrative support to the founder and CEO. This is a key role where you'll work one-on-one with the CEO, handling various tasks with efficiency and professionalism.

**Key Responsibilities**:

- Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
- Assist with document preparation, presentations, and reports using Microsoft Office tools.
- Organize meetings, events, and take meeting minutes as required.
- Maintain confidential information with discretion and professionalism.
- Provide general administrative support to ensure the CEO’s daily tasks are well-managed and efficient.
- Coordinate communication between the CEO and various departments or external stakeholders.
- Work flexible hours, including late evenings and weekends, based on the CEO’s schedule.
- Be available for frequent travel to various locations within India and internationally as required by the CEO’s business commitments.

**Required Skills and Qualifications**:

- Strong written and verbal communication skills in English.
- Ability to prioritize and manage multiple tasks in a timely manner.
- High level of discretion and ability to handle sensitive information.
- Excellent organizational and time management skills.
- Comfortable working independently and in a fast-paced environment.
- Previous experience as an executive assistant or personal assistant is a plus but not required.
- Flexibility to work late hours, weekends, and travel both domestically and internationally.
- Ability to adapt to the dynamic and sometimes unpredictable schedule of the CEO.
- Coordinate meetings, follow-ups, investor reviews, internal updates
- Prepare strategic decks, briefing notes, reports, and executive summaries
- Global Travel & Business Representation
- Organize complex international travel plans, visas, hotels, and logistics
- Accompany the CEO on official trips and handle VIP-level scheduling
- Maintain CEO’s travel briefings and liaise with local hosts or embassies if required
- Stakeholder Engagement & Internal Coordination
- Serve as the liaison between CEO and high-level clients, partners, and internal leadership
- Manage confidential communications and contracts
- Represent the CEO professionally at client meetings and global events
- Confidentiality & Trust, Handle sensitive information, documents, and contracts with absolute discretion
- Anticipate needs, manage crisis scenarios, and keep operations smooth

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹35,000.00 per month

Schedule:

- Day shift
- Morning shift
- Weekend availability

Supplemental Pay:

- Yearly bonus

Work Location: In person

Expected Start Date: 26/04/2025