Office Administrator

2 weeks ago


Bengaluru Karnataka, India Marutee Design & Engg Pvt Ltd Full time

Job Overview: The Admin and Office Assistance Coordinator ensures efficient office operations through client management, administrative support, office coordination, and employee onboarding assistance.

Key Responsibilities:
Visitor Management:

- Greet and professionally manage clients and guests.
- Offer refreshments and escort visitors to the conference room as required.
- Maintain a welcoming and organized front desk environment.

Package Handling:

- Receive, distribute, and track incoming packages.
- Coordinate outbound deliveries through various courier services as required.

Office Maintenance and Coordination:

- Ensure the office premises are maintained to high standards of cleanliness and functionality by liaising with housekeeping and building management.
- Coordinate and resolve any office maintenance issues promptly.

Office Supplies and Communication:

- Coordinate the procurement and restocking of office supplies as required.
- Ensure timely communication of office announcements or changes.

Employee Onboarding and Records:

- Assist with the onboarding process for new employees, including the provision of necessary forms and materials.
- Oversee the future implementation of onboarding kits and ID cards.

Meeting and Event Coordination:

- Manage conference room bookings for meetings and appointments with clients and management.
- Coordinate office setups and logistics for events, such as team-building activities, corporate functions, celebrations, or farewell gatherings.
- Provide logístical support for travel and visa arrangements for clients and employees as required.

Data and File Management:

- Manage NDA documentation and maintain an organized tracking system (via Excel).
- Maintain accurate digital and physical records for NDAs, visitor logs, daily expenses, and conference room bookings.

Procurement and Inventory:

- Order office supplies and team requirements as needed, particularly through appropriate vendors when stocks are low.

Support:

- Attendance Tracking: Monitor attendance and prepare monthly reports.
- HR Systems: Address HRIS portal employee tickets and ensure timely closure.
- Communication: Share important announcements and updates to employees by effectively deploying the internal communications platform

Qualifications:

- Fluency in English and local languages for effective communication.
- Strong organizational skills with the ability to multitask and meet deadlines.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic office equipment handling.
- A proactive, go-getter attitude with a problem-solving mindset.
- Excellent interpersonal and customer service skills to handle internal and external stakeholders.
- High attention to detail and accuracy in work execution.
- Flexibility and adaptability to thrive in a dynamic work environment.
- Ability to work independently and as part of a team.
- Experience in a front desk or administrative role is preferred.

**Job Types**: Full-time, Permanent, Contractual / Temporary

Pay: ₹10,381.28 - ₹28,671.12 per month

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person


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