Executive Assistant to CEO

2 days ago

Nariman Point Mumbai Maharashtra, India Pink Sky HR Services Full time

**Position**:Executive Assistant

**Location**:Nariman Point, Mumbai

**Experience Required**:3 to 6 years

**Salary**:INR 30,000 - 50,000 per month

**Job Summary**:
We are seeking a highly organized and dependable Executive Assistant to provide

experience in a similar role, strong communication and coordination skills, and the ability to

manage both professional and occasional personal tasks with discretion and efficiency.

**Key Roles & Responsibilities**:
The roles and responsibilities include, but are not limited to:
**Executive Support**
- Scheduling and calendar management for the Managing Director (MD)
- Coordinating internal and external meetings
- Drafting, reviewing, and managing communications
- Managing deliverables, follow-ups, and daily priorities

**Travel & Logistics**
- Arranging domestic and international travel
- Handling visa processing, accommodations, and itineraries

**Banking, Compliance & Documentation**
- Filing and paperwork related to banking, investments, and company compliances
- Liaising with banks for facilitating payments and managing financial documentation
- Coordinating with legal or finance teams as required

**Internal Coordination**
- Coordinating across departments for smooth workflow and information exchange
- Preparing reports, presentations, and meeting summaries
- Managing records, documentation, and office inventory

**Communication & Liaison**
- Acting as a point of contact for stakeholders, clients, and vendors
- Screening and directing calls and correspondence
- Following up on tasks and maintaining professional relationships

**Personal Support (as required)**
- Handling occasional personal and household errands for the MD and family
- Coordinating logistics or support for family needs and appointments
- Maintaining confidentiality in all personal matters

**Other Administrative Responsibilities**
- Office maintenance and general administrative tasks
- Expense tracking and reimbursements
- Managing ad hoc assignments as directed

**Requirements**:

- Bachelor’s degree or equivalent (preferred)
- 3 to 6 years of experience as an Executive Assistant
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and multitasking skills
- Discretion and professionalism in handling sensitive information
- Ability to work under pressure and meet deadlines

**Preferred Attributes**:

- Experience supporting CXOs, Directors, or Entrepreneurs
- Proactive, self-driven, and detail-oriented
- Trustworthy, discreet, and respectful of confidentiality

Pay: ₹40,000.00 - ₹70,000.00 per month

Schedule:

- Day shift

Work Location: In person

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